Record your license details and allocate purchased software rights to users or devices by adding a software entitlement.

1. Navigate to Software Asset > Licensing > Software Entitlements.
2. Click New.
3. On the Software Entitlement form, fill in the details about the software publisher rights that you've purchased.
4. Right-click the form header and select Save.
5. To perform additional configuration, select the software entitlement record in the Software Entitlements list.
6. To specify users and devices that have software rights allocated to them, click the User Allocations or Device Allocations section.
7. To track your software downgrade rights, click the Downgrade Rights related list and specify the version.
   Creating a new record allows you to set an entitlement to previous versions of software. For example, the purchase of Microsoft Office Professional Plus 2016 rights entitles you to Microsoft Office Professional Plus 2013 too).

   For more information, see Downgrade Rights.

8. To track the cost of your software over its lifecycle, configure expense lines.
9. To manage license keys, click the License Keys related list and specify which licenses keys are allocated to entitlements.
10. To view the history of all maintenance entitlements that you have purchased, click the Entitlement History related list.
    For example, if you purchased two maintenance entitlements, M1 (which is now retired) and M2 (currently in use), the Entitlement History related link displays both M1 and M2.
11. To view the history of the newly upgraded software model related to your entitlement and the previous software model, click the Upgrade History related list.
12. Click Update.

Example: Record software rights and user allocations

After creating the software model for Microsoft Office 365, record the 100 software rights you have associated with the software product.

Add the following information to the Software Entitlement form.

Field	Description
Software model	Microsoft Office 365 Enterprise E1
Agreement type	Generic
License type	Perpetual
License metric	Per User
Purchased rights	100
Unit cost	25.00
General
Serial number	12345
Owned by	Abel Tuter
Sate	In-use
Company	Microsoft
Location	3260 Jay Street, Santa Clara, CA
Department	IT

Click Save.

After you've entered the purchased rights and unit costs, the Purchased rights, Active rights, Allocations available, and Total cost fields are generated automatically.

Next, click the User Allocations section to record which users are consuming the software rights. Add Abraham Lincoln as a user.

Track your software downgrade rights by clicking the Downgrade Rights related list and completing the form.

The Expense Lines related list displays the total cost calculated when you entered the entitlement information.

To add a license key, click the License Keys related list.

Because there are no additional entitlements associated with the one you created, the Entitlement Histories and Upgrade Histories related list don't display any additional information.

Click Update.