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Domain separation and the Walk-up Experience application

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Domain separation and the Walk-up Experience application

This is an overview of domain separation as it pertains to the Walk-up Experience application and how it relates to Service Portal pages, interaction queues, and configurations. Domain separation enables you to separate data, processes, and administrative tasks into logical groupings called domains. You can then control several aspects of this separation, including which users can see and access data.


Support: Level 1

Domain separation is supported in this application. Not all ServiceNow applications support domain separation; some include limitations on the data and administrative settings that can be domain separated. To learn more, see Application support for domain separation.

Domain separation in the Walk-up Experience application is supported at Level 3. However, the application depends on the Service Portal, which is supported at the Data-only level. Domain separation pertains to the Walk-up Experience application in the following ways:

  • Walk-up location queues support domain separation in order to define which end users can access each location queue.
  • The Interaction table supports standard domain separation for data security. Interaction tickets are opened for a specific domain.
  • Walk-up location queues and interactions support domain separation. Therefore, fulfillers also work within a domain-separated environment when addressing interaction tickets associated with a location queue.
  • Management and administration configurations reside in the walk-up location queue records. Therefore, those configurations are available to the respective domain managers and admins.
  • While the Service Portal pages are not domain separated, the Walk-up Experience application's portal pages retrieve data within the user’s specific domain. Therefore, those pages can be reused across different service portals designed and configured for separate domains. The admins must build each portal themselves.
  • The Domain field is available on the wu_location_queue table. Setting domain here ensures users only see queues that are part of their domains during online check-in.
  • For Advanced Work Assignment routing to operate, each wu_location_queue must include a work item routing condition which explicitly adds a reference to the domain the queue is part of.
    Note: The appointment booking feature is not domain separated. Since Appointment [itil_appointment] table data is not domain separated, list views could reveal data across domains.

How domain separation works in the Walk-up Experience application

For this application to be the most effective, walk-up administrators should configure walk-up locations accordingly. This is done by configuring the wu_location_queue record to meet user needs, which affects the Requestor experience. Each domain configured to the location queue record has its own set of rules. The same applies to other tables within the Walk-up application as well.
Note: Elements of the Service Portal platform such as settings, portals and widgets cannot be domain separated. However, the data within the widgets displays based on how the domain is configured. The recommended approach is to set up separate portals for each MSP customer.
Below are the elements of the Service Portal that are used as part of the walk-up experience:
  • Portal (Walk-up)
  • Pages (walkup_online_checkin, walkup_queue_on_site, walkup_home, walkup_survey, walkup_check_in)
  • Theme (Walk-up theme)
  • Widgets (Online check-in experience, walk-up queue on site, walk-up check-in, walk-up exit survey, walk-up home, walk-up schedule)

To learn more, see Domain separation in Service Portal.

For data separation, the Walk-up Experience application uses the domain of the walk-up user (Requestor/Walkup login user) to determine in which domain the Requestor data should be placed.

  • Requestors can check in only in locations for which they have visibility.
  • Requestors are able to select the Reasons that belong only to their own domain.
  • Interaction records are created in the Requestor’s domain.

For the Fulfiller side, the application uses the domain of the walk-up user (walk-up technician/ manager/ admin) to determine which records are visible.

  • By domain separation rules, Fulfillers can work only on interactions that are visible to them.
  • Fulfillers are able to configure only walk-up location records that belong to their domain, are in the global domain, or have the parent-child hierarchy.
  • The same visibility rules apply for the Many to Many [wu_m2m_location_queue_reason]table that controls the mapping between a location and Reason.
  • The walk-up contexts records also have domain separation support, thereby ensuring technicians are able to view detailed Requestor information only for the records that are visible by domain separation rules.

Domain-separated tables

As part of the Walk-up Experience, records in the following tables can be domain separated.

  • Walk-up location queues [wu_location_queue]
  • Walk-up reasons for visit [wu_reason]
  • Walk-up reasons [wu_m2m_location_queue_reason]
  • Walk-up contexts [wu_context]
  • Interactions [interaction]