After you select the fiscal period and set budget targets, select the demands and
projects to include in budget planning. You can view all the demands and projects lined up
for the selected fiscal year with their planned cost and priorities to finalize them for
In this stage, you can perform a what-if analysis by including or excluding demands
or projects and their planned cost. The planned cost is derived from all the cost plans
created for a project or demand. It is the total of all the costs from all cost plans
for a given project or demand in the fiscal year.
Role required: it_portfolio_manager
Click Select Demands and Projects under Step
2 in portfolio workbench.
In the planning view of portfolio workbench:
|In Bubble Chart
||Right-click and select:
- View demand to open and view the demand form.
- Select for execution to include a demand
in portfolio planning.
- Remove to exclude a demand from portfolio
|In Timeline View
- Use the check box next to each project or demand in the list to
include or exclude it from planning.
Review these items in the planning view to select the demands and projects to
be included or excluded from planning:
- Use the Cost (Planned vs. Target) chart to see
planned costs versus the targets that you entered in the Set
Target stage. If planned cost is more than the target
cost, an exception icon () appears with the planned cost.
- Use the Resource Overview chart to see how many
resource hours are requested to execute the selected demands and
projects. Compare that to how many requested resources have been
confirmed/allocated across all portfolios.
- Use the % Utilization heat map for all requested
resources by the selected demands and projects in the portfolio.
To bring the planned cost within target budget and resource utilization
within 100%, the portfolio manager deselects a few low priority demands or
projects. These deselected demands and projects can be moved over
to a different fiscal period.
Review or revise the capex and opex budget for individual projects and demands directly using
Capex Budget and Opex Budget
columns, if required.
Click the filter icon (
) in timeline view and add Capex Budget
columns if they are not visible.
When the demands and projects are finalized, click
- The resources are confirmed for selected demands and projects. All associated
resource plans move from Requested state to
- All selected demands are approved.
- All selected demands are approved and converted to projects.
demands are converted to projects only if the project property
Create project(s) on confirming demands from portfolio
is set to true