Create a portfolio

Create a portfolio to manage related programs, projects, and demands.

Before you begin

  • Create demands, programs, and projects to include as part of the portfolio.
  • Role required: it_portfolio_manager or admin

Procedure

  1. Navigate to Project > Portfolios > Create New.
    You can also navigate to Project > Portfolios > Workbench, and click Create new.
  2. Enter a unique Name that summarizes the programs, projects, and demands included in this portfolio.
  3. Enter a Description for the portfolio that adequately explains the various programs, projects, and demands attached to it.
  4. Enter the name of the Portfolio Manager.
  5. Select a mode for planning.
    Note: Configure the form to add this field if it is not visible.
    • Simple to perform simple financial planning of projects.
    • Advanced to perform advanced financial planning including budget plan and forecast plan.
  6. Click Create Portfolio.

Result

The portfolio is created and the form reopens with additional fields, related links, and related lists.

What to do next

Fill in the following related links and lists to complete the portfolio:
Table 1. Portfolio form
Field Description
Related links
Demand Workbench Link to open Demand Workbench.
Portfolio Target Link to open the Portfolio Target dialog box for you to enter the CAPEX and OPEX target for each fiscal year. This target amount is split equally among the fiscal periods.

The portfolio target is included in the Portfolio Target related list.

Portfolio Workbench Link to open Portfolio Workbench.
Related lists
Demands List of demands that are part of the portfolio.

To create a demand, click New.

To add existing demands to the portfolio, click Edit.

Projects List of projects that are part of the portfolio. To add existing projects to the portfolio, click Edit.
Programs List of programs that are part of the portfolio.

To create a program, click New.

To add existing programs to the portfolio, click Edit.
Risks List of risks that are part of the portfolio. The program, project, and demand risks are also displayed in this list.

To create a risk, click New.

Issues List of issues that are part of the portfolio. The portfolio, program, project, and demand issues are also included in this list.

To create an issue, click New.

Cost Plans List of cost plans of projects and demands that are part of the portfolio.
Benefit Plans List of benefit plans of projects and demands that are part of the portfolio.

To create a benefit plan, click New.

Portfolio Target List of portfolio capital and operational expense target for different fiscal years. The values are displayed from the project_funding table. Set these values in the Set Target stage of the portfolio workbench. You can create targets for different financial periods.
Note: The PPS admin can also set the portfolio target by navigating to Project Administration > Enter Portfolio Target.
Planning & Budgeting According to the fiscal years, lists projects and demands that are part of the portfolio. You can include or exclude a project or demand from the portfolio budget plan.

When you select the project or demand in the Select Project and Demands step of the portfolio workbench and move to the next stage, the Planned value changes to true.