Stockrooms

Stockrooms are places to which assets are assigned.

When stock is low on a particular asset, stock rules can either notify an asset manager or automatically transfer inventory from one stockroom to another.

Stockrooms are separate, standalone entities in the Asset Management application.

View a list of assets in stock

You can view a list of assets in stock.

About this task

Role required: asset or inventory_admin

Procedure

  1. Navigate to Inventory > Stock > In Stock.
  2. View the Assets list in Asset view.

    The list shows only assets with a state of In stock.

    Figure 1. Assets in stock
    Assets in stock

Create a stockroom

You can create a stockroom.

About this task

Role required: asset or inventory_user

Procedure

  1. Navigate to Inventory > Stock > Stockrooms.
  2. Click New.
  3. Complete the form.
    Fields Description
    Name Display name and identifier of the stockroom.
    Assignment group Group that primarily uses the stockroom.
    External Whether this stockroom is managed internally (check box is cleared) or is managed externally by a third party (check box is selected).
    Location Physical location of the stockroom.
    Type Type of stockroom, such as Field Agent or On site.
    Manager Person in charge of the stockroom. Receives restocking notifications and requests for the stockroom's stock rules.

Delete a stockroom with assets

You can delete a stockroom. If the stock room has assets, you must remove the assets from the stockroom first.

Before you begin

Role required: inventory_admin

Procedure

  1. Navigate to Asset > All Assets.
  2. Personalize the list to add the Stockroom column.
  3. Filter the list to show only the assets in the stockroom that you want to delete.
  4. Change or remove the stockroom for all of the asset records.
  5. After removing assets from the stockroom you want to delete, continue with the instructions for deleting a stockroom with no assets.

Delete a stockroom with no assets

You can delete a stockroom that has no assets.

Before you begin

Role required: inventory_admin

Procedure

  1. Navigate to Inventory > Stock > Stockrooms.
  2. Select the check box beside the stockroom Name.
  3. In the Actions choice list below the list, select Delete.

Stockroom types

Stockroom types are categories of stockrooms.

The stockroom type has two significant characteristics.
  • Priority: indicates the order of stockrooms the parts should be sourced from. For example, if a personal stockroom (priority 2) contains the required part, the personal stockroom receives priority over the Central Stockroom (priority 7) because the part in the personal stockroom does not require delivery.
  • Shipment Required: informs the system if a transfer order needs to be created when the part is sourced from a stockroom of the given type. For example, a part in a personal stockroom does not require shipment, so no transfer order is needed.
Table 1. Stockroom types defined in the base system
Value Name Priority Shipment Required Description Comment
on_site On Site 1 False Stockroom at the customer site. Close to the users and does not require shipping.
field_agent Field Agent 2 False Virtual, personal stockroom linked with a field service agent (FSA) directly, used for delivery. Mainly used to indicate to the system that the part has been delivered and is with the FSA.
fsl FSL 4 True Forward Shipping Location. Small stockrooms where the parts can typically be shipped via overnight delivery.
pudo PUDO 5 True Pick Up/Drop out location. This type is sometimes called a by-box. Can be a postal box that can receive new and returned parts. Often in close proximity to major customer sites.
stockroom Stockroom 6 True A regional stockroom.
central_stockroom Central Stockroom 7 True A central stockroom, usually a big facility from which most parts are shipped.

Create a new stockroom type

If you need stockroom types that are not included in the base system, you can create a custom stockroom type.

Before you begin

Role required: inventory_admin

About this task

Check the priority level of the stockroom types provided in the base instance to ensure that you assign the correct priority level to any new stockroom types you create. You can also modify the stockroom types included in the base system.

Procedure

  1. Navigate to Inventory > Stock > Stockroom Types.
  2. Click New.
  3. Complete the form.
    Field Description
    Name Display name of the stockroom type.
    Description General information about the stockroom type.
    External stockroom Whether stockrooms of this type are managed internally (check box cleared) or managed externally by a third party (check box selected).
    Priority Level of precedence for this type of stockroom.
    Shipment required Option that determines if stockrooms of this type require shipment by default.
    Value Internal identifier of the stockroom type.