Create Task workflow activity

The Create Task activity generates a record on any of the tables that extend Task [task].

Note: This activity is only available when the workflow runs on a table that extends Task.

If the Wait for completion check box is selected, the workflow context waits for a user action on the task, such as Complete or Incomplete, and then progresses based on the user action.

Note: If a workflow contains a Create Task activity that has executed on the current record, additional Create Task activities in the workflow or in subflows cannot create new task records. To create additional tasks in this situation, add a Run Script workflow activity activity that creates a task with a script.

Results

You can assign a result value using activity.result from within a script field of the activity. By default, the final State value of the task record determines the result value for the Create Task activity. Possible result values are:
  • Closed complete
  • Closed incomplete
  • Closed skipped
  • Deleted
  • Cancelled

Input variables

The following variables determine the behavior of the activity.
Table 1. Create Task activity input variables
Field Description
Create Task Activity Settings

The following fields specify the behavior of the Create Task Activity.

Task type The type of task to create. Select from the corresponding task table for the workflow.
Priority The priority that is assigned to the task.
Wait for completion If selected, the workflow activity waits for the task to complete before continuing. If cleared, the task is created but the workflow proceeds.
Create Task Record Settings

The following fields specify the field values that this activity sets for the task it creates.

Task values from The values used to create the task may either come from:
  • Fields: a predefined set of fields including Fulfillment group, Assigned to, Short description and Instructions.
  • Template: an existing template for the selected task table.
  • Values: values that you specify using a Set Values widget.
Fulfillment group

Only appears when Task value from is set to Fields

The group that is responsible for completing the task. Populates the Assignment group field on the new task.
Assigned to

Only appears when Task value from is set to Fields

The user who is responsible for completing the task. Populates the Assignment to field on the new task.
Short description

Only appears when Task value from is set to Fields

A short description for the task. Populates the Short description field on the new task.
Instructions

Only appears when Task value from is set to Fields

The task instructions for the user to complete prior to closing the task. Populates the Description field on the new task.
Task template

Only appears when Task values from is set to Template.

A template that is used to fill in values for the task.
Set values

Only appears when Task values from is set to Values.

A widget that is used to specify values for any fields of the task.
Advanced
Advanced Check Advanced if you want to use a script to assign values on the catalog task. When you check Advanced, a text box appears where you can enter your script.
Advanced Script

Only appears when the Advanced field is checked.

Set additional values for the task in this script. This script is run after the task values are set using the Fields, Template or Values you have specified.

Use the variable task when setting additional values, for example:

task.short_description = current.short_description;

Task Schedule
Due date based on Select how workflow determines the task's duration, due date, and schedule.
  • A user specified duration: The duration is based on a user specified value.
  • A relative duration: The duration is calculated from a relative duration (such as End of Next Business Day).
  • A date/time or duration field: The duration is based on the value of a field on the current record.
  • Script: The duration is returned by a script.
Duration

Only appears when Due date based on is set to A user specified duration

The specific number of days and hours.
Relative duration

Only appears when Due date based on is set to A relative duration

The general number and length of business days.
Due date field

Only appears when Due date based on is set to A date/time or duration field

The date/time or duration field.
Due date script

Only appears when Due date based on is set to Script

The script that sets 'answer' to the number of seconds for the duration.
Schedule based on The basic schedule the timer uses to count working hours. If a schedule is specified, the duration will only be considered for times that are specified on the schedule. For example, if the duration is 2 hours and the workflow begins at 4:00pm on a schedule that is 8am - 5pm, then it ends at 9:00am the next day. The options are:
  • This workflow's schedule: The schedule uses workflow context date, time, and an optional Time zone based on value.
  • A specific schedule: The schedule uses a pre-defined Schedule and an optional Time zone based on value.
  • A schedule field: The schedule uses a value from a table and an optional Time zone based on value.
Schedule

Only appears when Schedule based on is set to A specific schedule

The predefined Schedule from a list.
Schedule field

Only appears when Schedule based on is set to A schedule field.

A date and time or duration field for the schedule, that is associated with the table. Valid fields appear in blue on the Select the element from a tree dialog.
Time zone based on The time zone for calculating the duration. The time zone may be based on:
  • No time zone: Default. Workflow uses the GMT time zone.
  • A specific time zone: A specific Time zone that you choose from a choice list.
  • A time zone field: A Time zone field to track time duration from a field on the form.
Time zone

Only appears when Time zone based on is set to A specific time zone

.
Select the time zone you want from the choice list.
Time zone field

Only appears when Time zone based on is set to A time zone field.

A date and time or duration field for the schedule, that is associated with the table. Valid fields appear in blue on the Select the element from a tree dialog.

States

The activity state tells the workflow engine what to do with the activity.
Table 2. Create Task activity states
State Description
Executing The workflow engine knows to start the onExecute function of the activity.
Waiting The workflow engine ignores the activity until a specific event to restart the activity is fired.
Finished The activity finished running. See the result value for the outcome of the activity.
Cancelled This activity, or the workflow that contains this activity, was canceled.
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