Consume consumable assets

To consume consumable assets, they must have a state of In Stock and a substate of Available.

Before you begin

Role required: asset

Procedure

  1. Navigate to Asset > Portfolios > Consumables.
  2. Click the Display Name of a consumable asset with a state of In Stock and a substate of Available.
  3. Click Consume.
    Consume consumable
  4. Enter the Quantity to consume.
  5. In Asset, click the lookup icon and select the asset associated with the consumable.
    For example, a computer mouse tracked as a consumable asset can be associated with a non-consumable asset such as a computer.
  6. In User, click the lookup icon and select a user associated with the consumable.
  7. Click OK.
    On the Consumable form, the Quantity field shows the reduced number. The Consumables list contains two records for the consumable in the specific stockroom: one with a state and substate of In Stock and Available (if you did not consume the entire quantity), and one with a state of Consumed. If a consumable is not in the process of being transferred to a different stockroom and information in the data record is the same, similar records are merged automatically. After a consumable is consumed, the record remains in the system for reporting purposes.