Schedule PTO and suggest cover You can schedule your own time-off and also suggest a suitable cover from among fellow rota members. Before you beginRole required: itil Procedure Navigate to On-call Calendar. From the on-call calendar, select the rota entry for which you want to schedule time-off. Click Schedule Time Off from the menu. Enter the following details in the Schedule Time Off pop-up window. Table 1. Manage Rota Field Description Member Select the member for who you are scheduling time-off. Starts and Ends Enter the start and end dates to indicate the duration of the time-off. Propose cover Select the name of the rota member who you would like to provide cover in your absence. All day event Select if the time-off period is a total of one working day. Notes Enter additional notes, if any. Click Schedule to schedule the time-off in the on-call calendar. The time-off is tentatively scheduled in your on-call calendar.