Create a portfolio

Create a portfolio to manage related programs, projects, and demands.

Before you begin

  • Role required: it_portfolio_manager or admin
  • You have demands, programs, and projects created to be included as part of the portfolio.

Procedure

  1. Navigate to Project > Portfolios > Create New.
    You can also navigate to Project > Portfolios > Workbench, and then click Create new.
  2. Enter a unique Name that summarizes the programs, projects, and demands included in this portfolio.
  3. Enter a Description for the portfolio that adequately explains the various programs, projects, and demands attached to it.
  4. Enter the name of the Portfolio Manager.
  5. Select a mode for the planning.
    Note: Configure the form to add this field if it is not visible.
    • Simple to perform simple financial planning of projects.
    • Advanced to perform advanced financial planning including budget plan and forecast plan.
  6. Click Create Portfolio.

Result

Portfolio is created and the form reopens with additional fields, related links, and related lists.

What to do next

Fill in the following related links and lists to complete the portfolio:
Table 1. Portfolio form
Field Description
Related links
Portfolio Status Displays the Portfolio Status list. These project views are typically used for reporting purposes to add the view to a portfolio dashboard. Project views are often associated with an actual project record and contain some of the same data, such as the planned start and end dates.

To create a project view, click this related link and then click New.

Portfolio Target Opens the Portfolio Target window for you to enter the CAPEX and OPEX target for each fiscal year. This target amount is split equally among the fiscal periods.

The portfolio target is included in the Portfolio Target related list.

Portfolio Workbench Opens the portfolio workbench.
Create/Revise Budget Plan Opens the Create/Revise Budget Plan window for you to add a budget plan for a fiscal year. The budget plan is added to the Budget Plans related list. You manage budget plans with the Financial Management application.
Create/Revise Forecast Plan Opens the Create/Revise Forecast Plan window for you to add a forecast plan for a fiscal year and period. The forecast plan is added to the Forecast Plans related list. You manage forecast plans with the Financial Management application.
Related lists
Demands Lists the demands that are part of the portfolio.

Click New to create a demand.

Click Edit to add existing demands to the portfolio.

Projects Lists the projects that are part of the portfolio. Click Edit to add existing projects to the portfolio.
Programs Lists the programs that are part of the portfolio.

Click New to create a program.

Click Edit to add existing programs to the portfolio.
Risks Lists the risks that are part of the portfolio. The program, project, and demand risks are also displayed in this list.

Click New to create a risk.

Issues Lists the issues that are part of the portfolio. The portfolio, program, project, and demand issues are also included in this list.

Click New to create an issue.

Goals Lists the goals of the portfolio.

Click New to create a goal.

Portfolio Target Lists the portfolio capital and operational expense target for different fiscal years. The values are displayed from the project_funding table. Set these values in the Set Target stage of the portfolio workbench. You can create targets for different financial periods.
Planning and Budgeting Lists the projects and demands that are part of the portfolio according to the fiscal years. You can include or exclude a project or demand and from the portfolio budget plan.

When you select the project or demand in the Select Project and Demands step of the portfolio workbench and move to the next stage, the Planned value changes to true.

Cost Plans Lists the cost plans of the projects and demands that are part of the portfolio.
Cost Breakdown Lists the portfolio level cost breakdowns for each expense type with fiscal periods.
Budget Plans Lists the budget plans of the portfolio. Create budget plans on the Portfolio form using the Create/Revise Budget Plan related link. Manage budget and promote plans with the Financial Management application. See Budget plans.
Forecast Plans Lists the forecast plans of the portfolio. Create forecast plans on the Portfolio form using the Create/Revise Forecast Plan related link. Manage forecast plans with the Financial Management application.