Allocation Setup stage The Allocate Setup stage allows you to assign expenses to accounts and segments. On the Allocation Setup page, the sub-buckets that you created appear in the left pane, except for sub-buckets that you excluded from the cost model. The segments and their accounts appear in the middle pane, in the hierarchy that you defined in the data definition stage. The summary in the right pane provides a breakdown of how the expenses are assigned to accounts in each segment. In the Allocation Setup stage, you can: View bucket contents and split buckets into smaller buckets, if necessary. Create and modify rollups to specify exactly how expenses are applied to higher-level segments in the hierarchy. Assign expenses to accounts. Review assigned expenses and revert bucket assignments if necessary. Figure 1. Setting up allocations on the workbench Basic allocation setup This feature helps you to use allocation setup with ease especially while dealing with large accounts and allocation rules. Configure basic allocation setup parameter to open the allocation setup UI in a lighter mode. Enabling basic allocation setup helps you to open the allocation setup page faster with minimal information, without having the UI loaded with the amount previews along with the accounts. Information in basic allocation setup is fetched only on demand. Functionally, with basic allocation setup you can do all functions as in the regular allocation setup UI, where the primary purpose is to allocate bucket accounts and define rollup allocation rules. The icon indicators for buckets and rollups guide you when rules are defined in basic allocation setup. With this parameter enabled, you cannot view the following: The amount preview displayed in each of the accounts. The summary chart in the right pane. The See relationships link in the accounts. However, you can view the accounts that each account rolls up to, on demand, in the Accounts Rolling Up tab in accounts popup. View bucket contentsYou can modify what you see in the list of buckets in the Bucketing stage of the IT Finance workbench.Split bucketsBuckets contain groomed general ledger expenses. These expenses can be associated with items like a cost center, vendor, department, or location. Rollups for allocationsA rollup is an allocation rule that specifies how a lower-level account in the segment hierarchy connects to other accounts above it in the hierarchy. This allows you to allocate expenses to the lower-level account and have expenses automatically allocated to the higher-level accounts.Bucket assignmentsSetting up an allocation means assigning the expenses in a bucket to an account in a segment or to several accounts in a segment. Review assigned expensesReview the expenses assigned to accounts and verify the information is correct in the Total Amount Allocated section in the right pane.Verify the total amount allocatedThe donut chart on the right shows the assigned expenses for all segments. Preview an allocation from a bucketYou can preview a graphical representation of how the workbench allocates the expenses in the bucket by opening the allocation viewer.Revert bucket assignmentsReverting bucket assignments means taking the expenses out of the segments and accounts and leaving it in the bucket. Reverting buckets also deletes existing allocation lines for the working fiscal period that are associated with this bucket.Related ConceptsThe Data Definition stageThe Chart of Accounts stageThe Data Cleansing stageThe Bucketing stageThe Allocation Review stageThe Segment Definition tabThe Cost Models tabThe Configuration tabRelated ReferenceError logs troubleshooting tips
Allocation Setup stage The Allocate Setup stage allows you to assign expenses to accounts and segments. On the Allocation Setup page, the sub-buckets that you created appear in the left pane, except for sub-buckets that you excluded from the cost model. The segments and their accounts appear in the middle pane, in the hierarchy that you defined in the data definition stage. The summary in the right pane provides a breakdown of how the expenses are assigned to accounts in each segment. In the Allocation Setup stage, you can: View bucket contents and split buckets into smaller buckets, if necessary. Create and modify rollups to specify exactly how expenses are applied to higher-level segments in the hierarchy. Assign expenses to accounts. Review assigned expenses and revert bucket assignments if necessary. Figure 1. Setting up allocations on the workbench Basic allocation setup This feature helps you to use allocation setup with ease especially while dealing with large accounts and allocation rules. Configure basic allocation setup parameter to open the allocation setup UI in a lighter mode. Enabling basic allocation setup helps you to open the allocation setup page faster with minimal information, without having the UI loaded with the amount previews along with the accounts. Information in basic allocation setup is fetched only on demand. Functionally, with basic allocation setup you can do all functions as in the regular allocation setup UI, where the primary purpose is to allocate bucket accounts and define rollup allocation rules. The icon indicators for buckets and rollups guide you when rules are defined in basic allocation setup. With this parameter enabled, you cannot view the following: The amount preview displayed in each of the accounts. The summary chart in the right pane. The See relationships link in the accounts. However, you can view the accounts that each account rolls up to, on demand, in the Accounts Rolling Up tab in accounts popup. View bucket contentsYou can modify what you see in the list of buckets in the Bucketing stage of the IT Finance workbench.Split bucketsBuckets contain groomed general ledger expenses. These expenses can be associated with items like a cost center, vendor, department, or location. Rollups for allocationsA rollup is an allocation rule that specifies how a lower-level account in the segment hierarchy connects to other accounts above it in the hierarchy. This allows you to allocate expenses to the lower-level account and have expenses automatically allocated to the higher-level accounts.Bucket assignmentsSetting up an allocation means assigning the expenses in a bucket to an account in a segment or to several accounts in a segment. Review assigned expensesReview the expenses assigned to accounts and verify the information is correct in the Total Amount Allocated section in the right pane.Verify the total amount allocatedThe donut chart on the right shows the assigned expenses for all segments. Preview an allocation from a bucketYou can preview a graphical representation of how the workbench allocates the expenses in the bucket by opening the allocation viewer.Revert bucket assignmentsReverting bucket assignments means taking the expenses out of the segments and accounts and leaving it in the bucket. Reverting buckets also deletes existing allocation lines for the working fiscal period that are associated with this bucket.Related ConceptsThe Data Definition stageThe Chart of Accounts stageThe Data Cleansing stageThe Bucketing stageThe Allocation Review stageThe Segment Definition tabThe Cost Models tabThe Configuration tabRelated ReferenceError logs troubleshooting tips
