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Export multiple records as XML data

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Export multiple records as XML data

Suppose you created a table to look up approvers to support the problem management process.

Before you begin

Role required: admin

About this task

The table, fields, security, forms, and many other configuration parameters are captured by an update set; however, the data records are not. To promote the lookup records from the development instance to other instances, you must manually export all the records.


  1. Log in to the instance that contains the source data.
  2. Navigate to the list you want to export.
  3. (Optional) Filter the list, if desired.
  4. Perform the appropriate action for the list version.
    List v2 Right-click the list header and select Export > XML.
    List v3 Open the list title menu and click Export, and then click XML.
    Export Complete
  5. In the export progress dialog box, click Download when the export completes.
    Depending on browser and settings, a dialog box may prompt you to save the file, or the browser may automatically save the XML file to the downloads folder specified in the browser preferences.