After you select the fiscal period and set budget targets, select the demands and projects to include in budget planning. You can view all the demands and projects lined up for the selected fiscal year with their planned cost and priorities to finalize them for execution.

Before you begin

Role required: it_portfolio_manager

About this task

In this stage, you can perform a what-if analysis by including or excluding demands or projects and their planned cost. The planned cost is derived from all the cost plans created for a project or demand. It is the total of all the costs from all cost plans for a given project or demand in the fiscal year.

Procedure

  1. Click Select Demands and Projects under Step 2 in portfolio workbench.
  2. In the planning view of portfolio workbench.
    OptionDescription
    In Bubble Chart Right-click and select:
    • View demand to open and view the demand form.
    • Select for execution to include a demand in portfolio planning.
    • Remove to exclude a demand from portfolio planning.
    In Timeline View

    Use the check box next to each project or demand in the list to include or exclude it from planning.
  3. Review these items in the planning view to select the demands and projects to be included or excluded from planning:
    • Use the Cost (Planned vs. Target) chart to see planned costs versus the targets that you entered in the Set Target stage. If planned cost is more than the target cost, an exception icon (screenshot for exception icon) appears with the planned cost.
    • Use the Resource Overview chart to see how many resource hours are requested to execute the selected demands and projects. Compare that to how many requested resources have been confirmed/allocated across all portfolios.
    • Use the % Utilization heat map for all requested resources by the selected demands and projects in the portfolio.
    Note: To bring the planned cost within target budget and resource utilization within 100%, the portfolio manager deselects a few low priority demands or projects. These deselected demands and projects can be moved over to a different fiscal period.
  4. Review or revise the capex and opex budget for individual projects and demands directly using Capex Budget and Opex Budget columns, if required.
    Click the filter icon (Filter icon) in timeline view and add Capex Budget and Opex Budget columns if they are not visible.
  5. Once you have finalized the demands and projects, click Confirm.
  6. On the Confirm dialog box, you can select the two check boxes to perform additional actions on the selected demands and projects.
    Select the first check box either to only approve the selected demands or to convert them to projects. The check box differs depending on whether the project property Create project(s) on confirming demands from portfolio workbench is set to true or false:
    • If the project property is true, then the check box is Convert all the selected demands to projects and selecting it approved and converts the selected demands to projects.
    • If the project property is false, then the check box is Approve all the selected demands to projects and selecting it only approves the selected demands.

    Select the second check box Confirm resources for selected projects and demands to confirm the resources for selected demands and projects.

  7. Click OK on the Confirm dialog box.

Result

Based on the check boxes selected on the Confirm dialog box, the following actions are performed:

  • Selected demands are either approved and converted to projects or only approved.
  • The resources are confirmed for selected demands and projects. All associated resource plans move from Requested state to Confirmed state.

What to do next

Legacy- Create and promote a budget plan if Portfolio Planning is set to Advanced.