Allocation workbench
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- UpdatedAug 1, 2024
- 6 minutes to read
- Xanadu
- Resource Management
Use the allocation workbench to allocate your resources effectively to the requesting investments by evaluating resource capacity and availability.
Resource Managers are encouraged to use the Resource Management Workspace to allocate, approve, and manage resource assignments. Resource Management Workspace is a dedicated workspace view for Resource Managers where you get the insights about unassigned tasks, heatmap view of resource bandwidth, custom view to handle priority resource assignment requests, and so on.
Allocation boards
Allocation boards group resources based on filters so that you can view and manage specific resources for investments. For example, you can create an allocation board by filtering on a specific program to group your resources requested or allocated to projects and demands of the program.
The Allocation Boards page shows all your allocation boards. You can create a personalized allocation board through a filter definition. Selecting a board name opens the allocation workbench with a list of projects, demands, and operational work types that match the allocation board filter type.
When you select a resource plan in the resource grid section, the availability details of the associated resources are displayed in the resource finder section. For example, if you select a group resource plan, the availability details of the group and its members are displayed in the resource finder section. You can expand and view other columns by selecting the Detailed View icon, and selecting columns from the Configurations list. When you change the selection, the results are automatically updated.
Watch this video to learn about the purpose and usage of the Resource Allocation Workbench.
Resource grid
- Edit the planned, confirmed, and allocated hours inline without opening the record in a form.
- Request changes to submitted resource plans, or request an extension of an allocated resource plan.
- Confirm or allocate resource plans to a project or demand.
- Allocate resources for an operational resource plan.
- Replace one user's allocation with another user
- Shift allocations of a user to a future date
- Move a resource plan and its allocations to a future date
- Complete, delete, or cancel resource plans.
- Group, hide, or show columns.
- Identify the resource plans created with specific members preference by viewing the Resource plan created with specific members icon (
) next to the resource plans.
Note: The confirm, replace, shift, and move actions can’t be performed for an operational resource plan.
Resource finder

- Search for resources and view their availability and utilization. You can search resources by group, role, or user.
- Add or confirm resource plans for the current resources.
- Configure the Actuals column using Detailed View.
- Filter resources in the Resource Finder by available, overallocated, or all resources.
- Identify resources that are created as specific members for a resource plan by viewing the Member specified in the resource plan icon (
) next to the resources.
- View the Resource Availability and Resource Capacity grids by selecting a capacity or availability column. View the user and resource allocation details in a pop-up window by selecting the User and Allocated Hours columns respectively in the Resource Availability grid.Note: The allocated values are displayed in the Hours, FTE, or Person Days fields based on the selection made in the Allocation Workbench.