Stock rules are defined criteria stating that when inventory of a particular asset in a
particular stockroom reaches a specified threshold, a certain number should either be transferred
from another stockroom or ordered from a vendor.
For example, a specific model of computer keyboard reaches an inventory of 10 in a particular
stockroom and, because a stock rule is in place, a transfer order is automatically created to
transfer 50 from a different stockroom. Because there can be multiple assets of a model within a
stockroom, stock rules enable you to check all assets fitting the criteria and view a total
count.
There are two restocking options:
- An email can be sent to the stockroom manager (user identified in the
Manager field on the stockroom record) to place a vendor order. A task
is automatically created for the stockroom manager or, if Procurement is active, a purchase
order and a purchase order line item are created.
- A transfer order can be generated automatically to restock the item from another stockroom.
Stock rules consider existing transfer orders and do not create additional transfer orders if
replenishment is already in progress.
A scheduled job named
Stock Rule Runner runs once per day to create the
restocking transfer orders, send email messages to stockroom managers, and create tasks for
stockroom managers.
Note: If restocking is in progress, the system does not create duplicate
email messages or duplicate transfer orders.
If
Procurement is active when the
scheduled job is run, a purchase order and a purchase order line item are automatically created.
Note: You must have procurement_user role to access the purchase order and purchase order line
item.