Using the options in the DPIA Register module, you can create risk records and track their life cycle. DPIA assessments are initiated on risk records.

1. Navigate to GDPR DPIA > Risk Register > New.
   
2. Fill in the fields, as described here.
3. When you have completed your entries, save the record. An Assess button appears.

   

4. To initiate the assessment, click Assess.
   The risk record transitions to the Assess state and a message shows the number of assessments that were sent.

When you have been identified as a respondent of a DPIA assessment, you must access and take the assessment.

1. Navigate to GDPR DPIA > DPIA Assessments > My Assessments.
   All DPIA risk assessments for which you are a requested respondent are shown.

   

2. Open the assessment you want to take.

   

   The fields are described here.

   Field	Description
   Number	Auto-generated record number.
   Metric type	Metric type of this assessment.
   Due date	Date by which the assessment must be completed. The system populates the due date from the value in the metric type Assessment duration field. The system generates email notifications related to the due date. Note: By default, the system runs the Cancel Expired Assessments script every 30 days to cancel expired survey, assessment, and quiz instances that are in the Work in progress or Ready to take states.
   Expiration date	Date by which the assigned user can repeat the assessment.
   State	State of the assessment.
   Assigned to	User this assessment is assigned to. This field becomes read-only when the state is In progress, Complete, or Canceled.
   Signature result	Verification provided by the recipient when a signature is required. This value is either the recipient's full name from the User [sys_user] table or checked, indicating that the recipient acknowledged reading the assertion by selecting a check box.

3. Click Take Assessment.

   

4. Answer the questions to the best of your ability, then click Submit.
   Note: The last question in the assessment allows you select one or more mitigation measures. If you selected one or more measures, a Risk Mitigation task is automatically created, and the Response field on the risk is set to Mitigate.

Risk executives and Data Processing Officers can view the responses from all assessment takers while the assessment is in progress. The percentage completed for each respondent is shown.

1. Navigate to GDPR DPIA > DPIA Register > In-Progress.

   

2. Click the assessment for which you want to view the progress of respondents, then scroll down to the Assessments tab.
   Note: The assessment must be in the Respond state.

   

3. To view the completed responses for an individual respondent, click View Responses.

Risk executives and Data Processing Officers can view the responses from individual assessment takers.

1. Navigate to GDPR DPIA > DPIA Assessments > All Assessments.

   

2. Click the assessment number of the assessment you want to review.

   

3. Click the View User's Response related link.