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    Home New York Now Platform Capabilities Now Platform capabilities Notifications Email and SMS notifications Next steps after enabling email Create an email notification Control visibility to email records generated by notifications

    Control visibility to email records generated by notifications

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    Control visibility to email records generated by notifications

    Define conditions that restrict read access to target email records containing sensitive information.

    Before you begin

    Role required: admin

    About this task

    Use the Email Access Restriction [email_access_restriction] table to define conditions that control read access to an email record generated by a notification containing sensitive information. These conditions are processed by the base system ACL for the Email [sys_email] table.

    When you specify conditions to restrict access for a notification, the email records are visible only to users that match the conditions specified for the notification.

    Procedure

    1. Navigate to System Notification > Email Access Restriction.
    2. Click New.
    3. Complete the form.
      Table 1.
      Field Description
      Notification Choose the notification that generates the email record that should be restricted.
      Application Displays the application scope.
      Table Displays the target table for the notification that you selected.
      Condition Use the condition builder to determine who can access the email record. The conditions must evaluate to true to enable read access to the email record.
      Description Enter a short description of the read access restriction.
    4. Click Submit.

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      Control visibility to email records generated by notifications

      • Save as PDF Selected topic Topic & subtopics All topics in contents
      • Unsubscribe Log in to subscribe to topics and get notified when content changes.
      • Share this page

      Control visibility to email records generated by notifications

      Define conditions that restrict read access to target email records containing sensitive information.

      Before you begin

      Role required: admin

      About this task

      Use the Email Access Restriction [email_access_restriction] table to define conditions that control read access to an email record generated by a notification containing sensitive information. These conditions are processed by the base system ACL for the Email [sys_email] table.

      When you specify conditions to restrict access for a notification, the email records are visible only to users that match the conditions specified for the notification.

      Procedure

      1. Navigate to System Notification > Email Access Restriction.
      2. Click New.
      3. Complete the form.
        Table 1.
        Field Description
        Notification Choose the notification that generates the email record that should be restricted.
        Application Displays the application scope.
        Table Displays the target table for the notification that you selected.
        Condition Use the condition builder to determine who can access the email record. The conditions must evaluate to true to enable read access to the email record.
        Description Enter a short description of the read access restriction.
      4. Click Submit.

      Tags:

      Feedback

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