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  • Release version
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    • IT Service Management
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    Home New York IT Service Management IT Service Management Asset Management Contract Management Contract Management use Contracts Create a contract rate card Create a new expense line

    Create a new expense line

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    Create a new expense line

    Typically, expense lines are automatically generated based on assets or users, but you can create a new expense line manually if needed.

    Before you begin

    Role required: asset or contract_manager

    Procedure

    1. Navigate to Contract Management > Contract > All.
    2. Select a contract.
    3. In the Expense Lines related list, click New.
    4. Complete the form.
      Table 1. Expense line table
      Field Description
      Number The unique number identifying the expense line.
      Date The date on which the expense line was created.
      Rate Card The identification number of the rate card to which the expense line is associated.
      Rate type The rate type that is considered during the expense line generation. This field is read-only.
      Source ID The identification number of the item associated with the expense line. If this field is filled in, corresponding information is automatically added to the Source fields on this form.
      Amount The monetary value of the item specified in the Source ID field. Enter a negative value to indicate a credit.
      Process date The date the expense line is processed.
      Inherited Check box that indicates whether the expense line is on another expense line.
      State The current state of the expense line, either Pending or Processed.
      Summary type The expense line category: Grow Business, Run Business, or Transform Business. Categorizing expense lines can be useful for reporting.
      Short description A brief description of the expense line.
      Asset The identification number of the asset associated with the expense line, if any.
      Fixed asset Fixed asset that contains the asset in this expense line. A fixed asset is a container that holds one or more individual assets, including hardware or software assets. The system auto-populates this field with the appropriate fixed asset if the named Asset is contained within that fixed asset.
      Contract The identification number (not the contract number) of the contract associated with the Asset, if any.
      User The name of the user associated with the Asset, if any.
      Configuration Item The name of the configuration item associated with the expense line, if any.
      Task The identification number of the task associated with the expense line, if any.
      Cost center The cost center financially responsible for the item identified in Source ID, if any.
    5. Click Submit.
    Related tasks
    • Generating expense lines based on assets or users
    • View contract expense lines

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    Release version
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      Create a new expense line

      • Save as PDF Selected topic Topic & subtopics All topics in contents
      • Unsubscribe Log in to subscribe to topics and get notified when content changes.
      • Share this page

      Create a new expense line

      Typically, expense lines are automatically generated based on assets or users, but you can create a new expense line manually if needed.

      Before you begin

      Role required: asset or contract_manager

      Procedure

      1. Navigate to Contract Management > Contract > All.
      2. Select a contract.
      3. In the Expense Lines related list, click New.
      4. Complete the form.
        Table 1. Expense line table
        Field Description
        Number The unique number identifying the expense line.
        Date The date on which the expense line was created.
        Rate Card The identification number of the rate card to which the expense line is associated.
        Rate type The rate type that is considered during the expense line generation. This field is read-only.
        Source ID The identification number of the item associated with the expense line. If this field is filled in, corresponding information is automatically added to the Source fields on this form.
        Amount The monetary value of the item specified in the Source ID field. Enter a negative value to indicate a credit.
        Process date The date the expense line is processed.
        Inherited Check box that indicates whether the expense line is on another expense line.
        State The current state of the expense line, either Pending or Processed.
        Summary type The expense line category: Grow Business, Run Business, or Transform Business. Categorizing expense lines can be useful for reporting.
        Short description A brief description of the expense line.
        Asset The identification number of the asset associated with the expense line, if any.
        Fixed asset Fixed asset that contains the asset in this expense line. A fixed asset is a container that holds one or more individual assets, including hardware or software assets. The system auto-populates this field with the appropriate fixed asset if the named Asset is contained within that fixed asset.
        Contract The identification number (not the contract number) of the contract associated with the Asset, if any.
        User The name of the user associated with the Asset, if any.
        Configuration Item The name of the configuration item associated with the expense line, if any.
        Task The identification number of the task associated with the expense line, if any.
        Cost center The cost center financially responsible for the item identified in Source ID, if any.
      5. Click Submit.
      Related tasks
      • Generating expense lines based on assets or users
      • View contract expense lines

      Tags:

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