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Time Sheet dashboard

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Time Sheet dashboard

The Time Sheet dashboard provides comprehensive time sheet activities and reports to the time card approvers and time card users. The dashboard uses Performance Analytics to provide a trend of historical data and regular reports. It gives an overview of the time sheet activities of resources, time sheet approval and rejection rate, over-allocated and under-allocated resource counts.

Figure 1. Overview tab
Screenshot for Overview tab of Time Sheet dashboard
Figure 2. Delinquent Activity tab
Screenshot for Delinquent Activity tab of Time Sheet dashboard
Figure 3. Analysis tab
Screenshot for Analysis tab of Time Sheet dashboard

End user and roles

End user and goal Required role
Portfolio manager: Needs visibility into time sheet activities of resources and actions that should be taken. it_portfolio_manager
Program manager: Needs visibility into time sheet activities of resources and actions that should be taken. it_program_manager
Project manager: Has access to the dashboards. it_project_manager
Time card approver: Needs visibility into time sheet activities of resources and actions that should be taken. timecard_approver
Business stakeholder for PPM: Needs visibility into time sheet activities of resources and actions that should be taken. sn_ppm_read

Indicators

The Overview, Delinquent Activity, and Analysis tabs in the dashboard contain widgets with the following indicators. The data for time sheets and time cards is collected from the [time_sheet] table and the data for users is collected from the [users] table.

PPM – Active Time Sheet Users
Count of active users with the timecard_user role.
PPM – % Late This Year
Percentage of time sheets late this year.
PPM – % Late This Week
Percentage of time sheets late this week.
PPM – % Late This Quarter
Percentage of time sheets late this quarter.
PPM – % Late This Month
Percentage of time sheets late this month.
PPM – Late Time Sheets This Month
Count of late time sheets this month. The indicator includes time sheets of the current month until the past week that are not in the Approved or Processed state.
PPM – Late Time Sheets This Quarter
Count of late time sheets this quarter. The indicator includes time sheets of the current quarter until the past week that are not in the Approved or Processed state.
PPM – Late Time Sheets This Week
Count of late time sheets this week. The indicator includes time sheet of the past week that are not in the Approved or Processed state.
PPM – Late Time Sheets This Year
Count of late time sheets this year. The indicator includes time sheets of the current year until the past week that are not in the Approved or Processed state.
PPM – Total Time Sheets Last Week
Total number of time sheets for the past week.
PPM – Total Time Sheets This Month
Total number of time sheets for the weeks in the current month.
PPM – Total Time Sheets This Quarter
Total number of time sheets for the weeks in the current quarter.
PPM – Total Time Sheets This Year
Total number of time sheets for the weeks in the current year.
PPM – Time Sheets Approved This Week
Count of time sheets approved this week. The indicator includes time sheets in the Approved or Processed state.
PPM – Time Sheets Missing This Week
Count of users with the timecard_user role who did not submit time sheet for the current week.
PPM – Time Sheets Pending This Week
Count of time sheets pending this week. The indicator includes time sheets for the current week in the Pending state.
PPM – Time Sheets Recalled This Week
Count of time sheets recalled this week. The indicator includes time sheets for the current week in the Recalled state.
PPM – Time Sheets Rejected This Week
Count of time sheets rejected this week. The indicator includes time sheets for the current week in the Rejected state.
PPM – Time Sheets Submitted This Week
Count of time sheets submitted this week. The indicator includes time sheets for the current week in the Submitted state.

Breakdowns

  • User
  • Manager
  • Department
  • Cost Center
  • Portfolio
  • Program
  • Project

Reports

Title Type Description
Rejected Single score Single-score icon Number of time cards that are in the Rejected state for the last 30 days.
Late Single score Single-score icon Number of time cards that were submitted late in the last 30 days.
Pending Approvals Single score Single-score icon Number of time cards that have approval pending in the last 30 days.
By State Bar Bar icon Number of time cards in the last 30 days, grouped by their state.
By Category Heatmap Heatmap icon Breakdown of time spent (hours) by a resource across different project time categories in the last 30 days.
By Resource List Single-score icon The list of time cards submitted by a resource in 30 days.
Total Hours Bar Bar icon Total time (hours) spent on by different categories.
Total Hours by Week Starts On Time series line Bar icon Weekly trend of the total time (hours) spent on different categories over a period of time.
Time Sheets Over 40 Hours Bar Bar icon Count of time sheets over 40 hours indicating over-allocated resources.

This report does not refresh when you select portfolio, program, or project.

Allocated vs Actual Hours Time series step Bar icon Monthly trend comparing the total allocated hours versus actual hours for all time card users.
Time Cards By Expense Type Bar Bar icon Time cards grouped by expense types: Capital Expense (Capex) and Operating Expense (Opex).
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