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    • IT Business Management
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    Home New York IT Business Management IT Business Management Project Portfolio Management Project Portfolio Suite with Financials Out-of-the-box Project Portfolio Suite with Financials Performance Analytics Solutions Time Sheet dashboard

    Time Sheet dashboard

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    Time Sheet dashboard

    The Time Sheet dashboard provides comprehensive time sheet activities and reports to the time card approvers and time card users. The dashboard uses Performance Analytics to provide a trend of historical data and regular reports. It gives an overview of the time sheet activities of resources, time sheet approval and rejection rate, over-allocated and under-allocated resource counts.

    Figure 1. Overview tab
    Screenshot for Overview tab of Time Sheet dashboard
    Figure 2. Delinquent Activity tab
    Screenshot for Delinquent Activity tab of Time Sheet dashboard
    Figure 3. Analysis tab
    Screenshot for Analysis tab of Time Sheet dashboard

    End user and roles

    End user and goal Required role
    Portfolio manager: Needs visibility into time sheet activities of resources and actions that should be taken. it_portfolio_manager
    Program manager: Needs visibility into time sheet activities of resources and actions that should be taken. it_program_manager
    Project manager: Has access to the dashboards. it_project_manager
    Time card approver: Needs visibility into time sheet activities of resources and actions that should be taken. timecard_approver
    Business stakeholder for PPM: Needs visibility into time sheet activities of resources and actions that should be taken. sn_ppm_read

    Indicators

    The Overview, Delinquent Activity, and Analysis tabs in the dashboard contain widgets with the following indicators. The data for time sheets and time cards is collected from the [time_sheet] table and the data for users is collected from the [users] table.

    PPM – Active Time Sheet Users
    Count of active users with the timecard_user role.
    PPM – % Late This Year
    Percentage of time sheets late this year.
    PPM – % Late This Week
    Percentage of time sheets late this week.
    PPM – % Late This Quarter
    Percentage of time sheets late this quarter.
    PPM – % Late This Month
    Percentage of time sheets late this month.
    PPM – Late Time Sheets This Month
    Count of late time sheets this month. The indicator includes time sheets of the current month until the past week that are not in the Approved or Processed state.
    PPM – Late Time Sheets This Quarter
    Count of late time sheets this quarter. The indicator includes time sheets of the current quarter until the past week that are not in the Approved or Processed state.
    PPM – Late Time Sheets This Week
    Count of late time sheets this week. The indicator includes time sheet of the past week that are not in the Approved or Processed state.
    PPM – Late Time Sheets This Year
    Count of late time sheets this year. The indicator includes time sheets of the current year until the past week that are not in the Approved or Processed state.
    PPM – Total Time Sheets Last Week
    Total number of time sheets for the past week.
    PPM – Total Time Sheets This Month
    Total number of time sheets for the weeks in the current month.
    PPM – Total Time Sheets This Quarter
    Total number of time sheets for the weeks in the current quarter.
    PPM – Total Time Sheets This Year
    Total number of time sheets for the weeks in the current year.
    PPM – Time Sheets Approved This Week
    Count of time sheets approved this week. The indicator includes time sheets in the Approved or Processed state.
    PPM – Time Sheets Missing This Week
    Count of users with the timecard_user role who did not submit time sheet for the current week.
    PPM – Time Sheets Pending This Week
    Count of time sheets pending this week. The indicator includes time sheets for the current week in the Pending state.
    PPM – Time Sheets Recalled This Week
    Count of time sheets recalled this week. The indicator includes time sheets for the current week in the Recalled state.
    PPM – Time Sheets Rejected This Week
    Count of time sheets rejected this week. The indicator includes time sheets for the current week in the Rejected state.
    PPM – Time Sheets Submitted This Week
    Count of time sheets submitted this week. The indicator includes time sheets for the current week in the Submitted state.

    Breakdowns

    • User
    • Manager
    • Department
    • Cost Center
    • Portfolio
    • Program
    • Project

    Reports

    Title Type Description
    Rejected Single score Single-score icon Number of time cards that are in the Rejected state for the last 30 days.
    Late Single score Single-score icon Number of time cards that were submitted late in the last 30 days.
    Pending Approvals Single score Single-score icon Number of time cards that have approval pending in the last 30 days.
    By State Bar Bar icon Number of time cards in the last 30 days, grouped by their state.
    By Category Heatmap Heatmap icon Breakdown of time spent (hours) by a resource across different project time categories in the last 30 days.
    By Resource List Single-score icon The list of time cards submitted by a resource in 30 days.
    Total Hours Bar Bar icon Total time (hours) spent on by different categories.
    Total Hours by Week Starts On Time series line Bar icon Weekly trend of the total time (hours) spent on different categories over a period of time.
    Time Sheets Over 40 Hours Bar Bar icon Count of time sheets over 40 hours indicating over-allocated resources.

    This report does not refresh when you select portfolio, program, or project.

    Allocated vs Actual Hours Time series step Bar icon Monthly trend comparing the total allocated hours versus actual hours for all time card users.
    Time Cards By Expense Type Bar Bar icon Time cards grouped by expense types: Capital Expense (Capex) and Operating Expense (Opex).

    Tags:

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      Time Sheet dashboard

      • Save as PDF Selected topic Topic & subtopics All topics in contents
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      • Share this page

      Time Sheet dashboard

      The Time Sheet dashboard provides comprehensive time sheet activities and reports to the time card approvers and time card users. The dashboard uses Performance Analytics to provide a trend of historical data and regular reports. It gives an overview of the time sheet activities of resources, time sheet approval and rejection rate, over-allocated and under-allocated resource counts.

      Figure 1. Overview tab
      Screenshot for Overview tab of Time Sheet dashboard
      Figure 2. Delinquent Activity tab
      Screenshot for Delinquent Activity tab of Time Sheet dashboard
      Figure 3. Analysis tab
      Screenshot for Analysis tab of Time Sheet dashboard

      End user and roles

      End user and goal Required role
      Portfolio manager: Needs visibility into time sheet activities of resources and actions that should be taken. it_portfolio_manager
      Program manager: Needs visibility into time sheet activities of resources and actions that should be taken. it_program_manager
      Project manager: Has access to the dashboards. it_project_manager
      Time card approver: Needs visibility into time sheet activities of resources and actions that should be taken. timecard_approver
      Business stakeholder for PPM: Needs visibility into time sheet activities of resources and actions that should be taken. sn_ppm_read

      Indicators

      The Overview, Delinquent Activity, and Analysis tabs in the dashboard contain widgets with the following indicators. The data for time sheets and time cards is collected from the [time_sheet] table and the data for users is collected from the [users] table.

      PPM – Active Time Sheet Users
      Count of active users with the timecard_user role.
      PPM – % Late This Year
      Percentage of time sheets late this year.
      PPM – % Late This Week
      Percentage of time sheets late this week.
      PPM – % Late This Quarter
      Percentage of time sheets late this quarter.
      PPM – % Late This Month
      Percentage of time sheets late this month.
      PPM – Late Time Sheets This Month
      Count of late time sheets this month. The indicator includes time sheets of the current month until the past week that are not in the Approved or Processed state.
      PPM – Late Time Sheets This Quarter
      Count of late time sheets this quarter. The indicator includes time sheets of the current quarter until the past week that are not in the Approved or Processed state.
      PPM – Late Time Sheets This Week
      Count of late time sheets this week. The indicator includes time sheet of the past week that are not in the Approved or Processed state.
      PPM – Late Time Sheets This Year
      Count of late time sheets this year. The indicator includes time sheets of the current year until the past week that are not in the Approved or Processed state.
      PPM – Total Time Sheets Last Week
      Total number of time sheets for the past week.
      PPM – Total Time Sheets This Month
      Total number of time sheets for the weeks in the current month.
      PPM – Total Time Sheets This Quarter
      Total number of time sheets for the weeks in the current quarter.
      PPM – Total Time Sheets This Year
      Total number of time sheets for the weeks in the current year.
      PPM – Time Sheets Approved This Week
      Count of time sheets approved this week. The indicator includes time sheets in the Approved or Processed state.
      PPM – Time Sheets Missing This Week
      Count of users with the timecard_user role who did not submit time sheet for the current week.
      PPM – Time Sheets Pending This Week
      Count of time sheets pending this week. The indicator includes time sheets for the current week in the Pending state.
      PPM – Time Sheets Recalled This Week
      Count of time sheets recalled this week. The indicator includes time sheets for the current week in the Recalled state.
      PPM – Time Sheets Rejected This Week
      Count of time sheets rejected this week. The indicator includes time sheets for the current week in the Rejected state.
      PPM – Time Sheets Submitted This Week
      Count of time sheets submitted this week. The indicator includes time sheets for the current week in the Submitted state.

      Breakdowns

      • User
      • Manager
      • Department
      • Cost Center
      • Portfolio
      • Program
      • Project

      Reports

      Title Type Description
      Rejected Single score Single-score icon Number of time cards that are in the Rejected state for the last 30 days.
      Late Single score Single-score icon Number of time cards that were submitted late in the last 30 days.
      Pending Approvals Single score Single-score icon Number of time cards that have approval pending in the last 30 days.
      By State Bar Bar icon Number of time cards in the last 30 days, grouped by their state.
      By Category Heatmap Heatmap icon Breakdown of time spent (hours) by a resource across different project time categories in the last 30 days.
      By Resource List Single-score icon The list of time cards submitted by a resource in 30 days.
      Total Hours Bar Bar icon Total time (hours) spent on by different categories.
      Total Hours by Week Starts On Time series line Bar icon Weekly trend of the total time (hours) spent on different categories over a period of time.
      Time Sheets Over 40 Hours Bar Bar icon Count of time sheets over 40 hours indicating over-allocated resources.

      This report does not refresh when you select portfolio, program, or project.

      Allocated vs Actual Hours Time series step Bar icon Monthly trend comparing the total allocated hours versus actual hours for all time card users.
      Time Cards By Expense Type Bar Bar icon Time cards grouped by expense types: Capital Expense (Capex) and Operating Expense (Opex).

      Tags:

      Feedback

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