Space hierarchy

A natural hierarchy models all the spaces of your organization. Facilities staff uses this information to determine how effectively space is being utilized. The hierarchy from top to bottom is campus, building, level (floor), and space.

Administrators create types of spaces as needed. New space definition tables are extended from the [fm_space] table. Be sure the proper ACLs are set. The following graphic depicts how tables are related to one another.

Space roll up calculations

The Facilities Service Management application can roll up occupancy, area, and usage information from lower to higher levels in the space hierarchy. Roll ups apply to spaces that are designated as occupiable. The occupancy values from that space are rolled up to the level above them.

When you designate a space as occupiable, you can also specify the maximum occupancy. Depending on the actual occupancy, a percentage of occupancy appears to show how much space is available. Roll up calculations are modified in a script include.

The percent occupied calculation takes place based on the current and max occupancy values.

Associated users

Users can be assigned to more than one location, and can be assigned a primary location.

Associated departments

Spaces can be assigned to more than one department for cost allocation and reporting purposes.

The Associated Department [fm_m2m_department_to_space] table was added to fm_space, containing the relationship of departments and percentage ownership. Space managers set the weight for each department and the percentage is automatically calculated. A business rule sets the percentages based on weight so that the sum of percentages equals 100%.