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A list displays a set of records from a table.

Users can search, sort, filter, and edit data in lists. Lists may be embedded in forms and may be hierarchical (have sublists).

The list interface consists of a title bar, filters and breadcrumbs, columns of data, and a footer. Each column in a list corresponds to a field on the table.

Watch the twelve-minute video User Interface | Getting Started with Lists for an in-depth introduction to list functionality.

A response time indicator (Response time indicator) may appear at the bottom right of some lists to indicate the processing time required to display the list.

There are two versions of lists available. Companies with large or complex datasets, or those accustomed to the features in List v2 should avoid activating the list v3 plugin. For more information, see Comparison of List v2 and List v3.

Figure 1. Record list
Record list

List features and actions

The list interface consists of a title bar, filters and breadcrumbs, and columns of data. Each of these components provides features and lets you act on the list and the displayed records. There are two list versions: List v2 and List v3.

Figure 2. List v2 view features, menus, and actions
Features, menus, and actions, List v2

Hierarchical lists

Hierarchical lists allow users to view records from related lists directly from a v2 list without navigating to a form.

Note: Hierarchical lists are not supported in List v3. Tables that have hierarchical lists enabled always display in List v2.

Lists can have sublists in a hierarchy that can also be accessed in list view. To expand or collapse the related lists on a record in a hierarchical list, click the arrow (Arrow) beside the reference icon.

Figure 3. Hierarchical list
Hierarchical list

Administrators can enable hierarchical lists for a table. For more information, see Enable a hierarchical list .

Detail rows

Detail rows, when enabled, appear below the field row for each record and display the value of a specified field. For example, the detail row might display the short description for each incident in a list. Detail rows support the same functionality as fields, including links, editing capabilities, and access to the context menu.

Note: When a field is designated as the source for the list detail rows, the system hides the list column for that field.
Figure 4. Detail rows
Detail rows

Administrators can enable detail rows and add them to v2 lists (UI15 or later required). For more information, see Administer detail rows. Detail rows are not supported in List v3.