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Request an order guide from Service Portal

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Request an order guide from Service Portal

Use the SC Order Guide widget on Service Portal to request an order guide with several catalog items for a specific purpose.

Before you begin

Role required: requester

Select the Allow Cloning instance option on the Order Status page to display the Additional Actions section after placing the request.


  1. Navigate to Service Portal > Service Portal Home.
    The Service Portal homepage is displayed.
  2. Select an order guide from Service Catalog.
  3. In the Describe Needs section, enter the required information and click Next.
    Note: The Next button is disabled until you fill all mandatory fields on the form.
  4. In the Choose Options section, enter the requirements for catalog items and click Next.
    • If a catalog item has fields that need user inputs, Options is displayed on the accordion.
    • If the fields are mandatory, a red asterisk is displayed beside Options.
    1. To expand or collapse the catalog item information, click the accordion.
    2. To include or exclude the catalog item from the order guide request, click the toggle on the accordion.
      Note: When the item is excluded from the order guide request, the item is not editable and the corresponding mandatory field restrictions are ignored.
    3. To add an attachment for the catalog item, click the Add attachments icon (Icon to add attachments) and select the required attachment.
    4. Click Previous to navigate to the Describe Needs section.
  5. In the Summary section, review the order guide summary.
  6. To add the order guide to the shopping cart, click the Add to Cart icon (Icon to add to cart).
    • When you add an order guide to the cart, you can only edit the order guide instance in the cart.
  7. To go to the Choose Options section and edit the order guide items, click Edit Options.
  8. Click Order Now.
    The Order Confirmation window is displayed.
  9. From the Request for choice list, select the user for whom the order guide is requested.
    • By default, the user who is logged in is selected in this choice list.
    • The search in this choice list is performed for the User [sys_user] table columns specified in the Service Catalog property, Additional columns for the “request for” Service Catalog widget. Choose fields in the sys_user table. Must be semicolon separated(
    • You can provide additional widget options to control the Request for default value. For example:
      "requested_for_id": { 
      "value": "62826bf03710200044e0bfc8bcbe5df1" 
      "requested_for_display": { 
      "value": "Abel Tutor" 
  10. If required, specify the Delivery Information and Special instructions.
  11. To add an attachment for the order guide, click the Add attachments icon and select the required attachment.
  12. Click Checkout.
    The corresponding request is displayed in the Order Status page with the request number, estimated delivery date for the entire order, price, and the order status of individual ordered items.
    • Use the instance options on the Order Status page to display the pre-defined columns.
    • You can display either the RITM number or the name of the catalog item. By default, the name of the catalog item is displayed.
  13. (Optional) To clone a request for other users, perform the following steps.
    1. In the Additional Actions section, from the Also request for list, select the required users and click Submit.
    2. In the Cloning Requests window, click Ok.
      • The logged in user should be specified in the List of roles (comma-separated) that can use bulk ordering functionality. Blank means all users ( property.
      • You can clone the request for multiple users.
      • If a record producer is included in the order guide, a request is created for all items other than the record producer.
      • A separate request is created for each specified user and that user is displayed in the Requested For field of the request.
      • The Opened By field of the cloned requests is updated with the logged in user.
      • A user can view the cloned request created for the user from the Requests menu option or the My Requests widget on the catalog homepage.