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Allocating users to a Per-User subscription

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Allocating users to a Per-User subscription

You use the Subscriptions module to allocate users to all Per-User subscriptions that your organization has purchased.

Example: allocate users to a Per-User subscription

In this example, your organization purchased a subscription for 200 fulfiller users. You, the usage admin, can therefore specify the 200 users—the subscribed users—who have the right to use the application family on your production instance. You can allocate users either individually or by adding user sets to the subscription.
Note: User sets are the preferred automated method for managing the pool of users who are allocated to a subscription. Once you configure and allocate a user set, the system regularly updates the list of members based on the conditions that you specified. You do not need to manage individual users.
Figure 1. Allocating users to a Per-User subscription
Allocating users to a subscription

Guidelines for allocating users

  • You allocate users only to Per-User subscriptions. The instance auto-allocates and reports on monthly usage for all other subscription types.
  • When you add a user set to a subscription, the system allocates all users in the user set, up to the purchased subscription limit.
  • In the case that adding the users in a user set would exceed the subscription limit, then none of the users in the user set are subscribed. Instead, all users in the user set are set to the Pending state and are listed on the Pending Users related list. Users that are currently subscribed are not affected. See Manage users in the Pending state.
  • You can unsubscribe any user as needed.
  • You can exclude users. Excluded users cannot be allocated to a subscription individually or through a user set. At any time, you can remove a user from the list of excluded users.
    Note: If you unsubscribe a user who is a member of a user set that is associated with an auto-synced subscription, the user will be resubscribed in the next synchronization cycle. To remove such a user, exclude the user. See Exclude a user from a subscription.

Methods for allocating users

  • Define user sets and then add user sets to the subscription
  • Allocate individual users to the subscription (as many as are required)

Overview of the procedure for allocating users

  1. Allocate users to the subscription using one or both of the following methods:
    • Build one or more user sets and add the user sets to the subscription
    • Allocate individual users
  2. After you have allocated users to the subscription, you can add or remove user sets and individual users as needed. In addition, you can exclude individual users as needed.
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