Add or edit a business application

Use the Business application form to add the applications that your organization uses based on their functions and the business process they serve to accomplish. In APM, add any business application that you want to assess and track for costs, usage, business value, functional fitment, and risks.

Before you begin

Role required: sn_apm.apm_user

Procedure

  1. Navigate to Application Portfolio Management > Application Portfolio > All Business Applications.
  2. Click New to add a new application or click the name of an existing application that you want to edit.
  3. Fill in the form fields.
    Table 1. Business Applications form
    Field Description
    Name Name of the business application.
    Business process Business process for which the application is used.
    Portfolio Name of the portfolio to which the application belongs.
    Application type

    Indicates whether the application is custom or commercial.

    • Homegrown: The application was built in-house.
    • COTS: The application is a commercial application purchased from another company.
    Architecture type Type of application architecture.
    Install type Type of install.
    Platform Applications hosted by platform.
    Status Operational status of the application.

    Auditing is enabled and hence, whenever a user updates the value in this field, the Activities field in the Activities tab displays the update.

    Application scoring profile The profile used to calculate the application score for strategy.
    Application category The application purpose and function. Use this information to rationalize or consolidate applications.
    Application family A set of related applications that have a common platform or vendor.
    Technology stack Technology stack on which the application was built.
    User base Number of users using the applications.

    Auditing is enabled and hence, whenever a user updates the record in this field, the Activities field in the Activities tab displays the update.

    Active user count Number of active users out of the overall user base. Auditing is enabled for the field.
    Last change applied date Date on which the application was last updated. Auditing is enabled for the field.
    Description Unique description of the application.
    Software Model
    Software model References to the software model, which contains specifications such as manufacturer, version, release date, end of life, and date.
    Version Unique number of the software application.
    GA release date General Availability date.
    Age Time calculated from the GA release date.
    Manufacturer Manufacturer of the application.
    Next version Next release of the software.
    End of life date The date that marks the end of the product existence.
    Contract
    Vendor Vendor details of the application.
    Support vendor Vendor who currently supports the application.
    Contract end date Expiry date of the subscription contract or the support contract. Auditing is enabled for the field.
    Owners
    Portfolio manager Owner of the portfolio, typically from IT.
    Business owner Person who owns the application from the business side.
    IT Application owner Person who owns the application from the IT side.

    The business application must have a owner assigned to it.

    If you are the owner of the business application and designated so in this field, then you can view all the applications for which you are the owner in the My Applications menu.

    Last updated by Person who last updated the application record.
    Compliance
    Business criticality How critical the application is to the business. Auditing is enabled for the field.
    Emergency tier This attribute determines the actions or plans that are executed for the application in an emergency situation.
    Data classification Security level for the data in the application. This attribute determines which Governance, Risk, and Compliance (GRC) policies are applicable to the application.

    Auditing is enabled for the field.

    Certified Status of the application that it meets requirements or complies with the policies of your organization.
  4. Click Submit or Update.

What to do next

To have a complete view of the business applications, click Application 360 dashboard.