Post a community event

You can create a community event that other community users, colleagues, or experts can register for and attend.

Before you begin

You must have permission to create events (Event Write and Comment Write) and be a member of the forum to create the event in. The Event content type must be active in the forum for the event.

Role required: sn_communities.community_user

Procedure

  1. While in a forum, click Post > Event and then fill in the form.
    Table 1. Create an event
    Field Description
    Event title A title for your event.
    Forum Read-only. The forum is automatically entered in this field.
    Topic(s) optional A topic to add the event to.
    Note: You can add as many topics as needed. To remove a topic, click the x.
    Set guest limit / Total allowed Select the check box to specify the maximum number of guests that can attend in the Total allowed field.

    When the limit is reached, additional users are added to the wait list.

    Display guest list to the public Select the check box to enable forum members to view the guest list for the event.
    This is an online event

    Select the check box to specify the Web URL for an online event.

    Clear the check box to specify the Name of location, Address, City, State, Zip/Postal Code, and Country for the event.

    Date and time The date and time of the event. Date must be in the future.
    Note: If you change the Duration, the End Time is auto-updated.

    Click Change time zone to set the time zone for the event. Default: Your local time zone. The time zone changes according to the time zone of the user viewing the event.

    Duration The duration of the event.
    Note: If you change the End Time, the Duration is auto-updated.

    Default: 30 minutes

    Send reminder to guests one day before the event Select the check box to send an email reminder one day before the event to all users that responded Attend.
    Description The description of the event.

    To insert an image, click the Insert Image button (), navigate to the .png or .jpg file, and then click Open.

    To insert a video, click the Insert Video button (), enter the video URL, and then click Upload.

    Add attachments To attach a file, click Add attachments and then drag the file into the Attach Document box or click the box and then navigate to the file.
    • You can add up to three attachments.
    • File types supported are PPT, PPTX, XLS, XLSX, DOC, DOCX, TXT, PDF, PNG, BMP, JPG, JPEG, GIF, ZIP.
    • Maximum file size is 2 MB.
    • Supported file types are listed.
    • Click the X to delete an attached file.
    Note: Your system administrator may have set a limit on the total number of attachments allowed across the community.

    When you click Add, your attachments are added and displayed in the event. If a user attaches a file to your event, you receive an email notification.

  2. Perform one of the following actions:
    ToDo this
    Save as Draft Click Save as Draft to save the event as a draft on your profile page under Content > Drafts.
    Note: Community and forum admins can edit and publish drafts. If a community or forum admin edits, deletes, or publishes the draft, you receive an email notification.
    From your profile page, you have the following options.
    1. Click Edit to review the event before publishing.
      • Click and then click Publish.
      • Click ... and then click Delete.
    Publish Click Publish to publish the event directly. As the author, you can edit or delete the event.
    Community users who are subscribed to the forum receive a notification that content has been posted. Activity and content feeds are updated accordingly.
    Note: If you are a user whose content is due to be moderated, the content is not posted until approved by a community moderator.