Structured Analysis process The Structured Problem Analysis process is based on the problem analysis record. The process flow uses the following steps: Table 1. Process flow steps table Step Description Situation Appraisal If there is an associated problem or incident record, state the situation within that record. For example: Users cannot access the file share. Create the Structured Problem Analysis record Create a new problem analysis record and define both the object and the deviation, that is, the degradation of service from the expected result. For example, the object could be File Server, and the deviation could be running with greater than 50ms response times. Coaching assessments can be requested now, if required. Specify the problem Define Is and Is Not values for What, Where, When, and Extent aspects. For example, Is in London and Is not in New York. List distinctions and changes List all possible distinctions and changes to help identify possible causes. For example, London has recently upgraded its server, New York has not. List, test, and confirm causes List all possible causes, and justify why each may or may not be correct. For example, a general software upgrade might not be the cause because the problem does not affect all users. Select the most probable cause or causes. Then, create tasks and confirmation methods to test those causes, to finally determine and confirm the cause. The process should conclude with a confirmed cause. This confirmed cause can then be addressed through the standard problem management or incident management processes. Create a situation appraisalSituation appraisals clarify the situation, allowing problem managers and ITIL users to outline concerns, choose a direction, and select priorities if there are multiple problems.Problem analysis recordsProblem managers track relevant information in a problem analysis record throughout the process.Problem definition for Structured Problem AnalysisStructured problem analysis is a process for investigating the cause of a problem.List each distinction and changeThe next step in structured problem analysis is to define distinctions and changes for each Is and Is not pair previously defined in the WHAT, WHERE, and WHEN sections.Find the cause for Structured Problem AnalysisStructured problem analysis is a process for investigating the cause of a problem. After defining the problem, you can use the following steps to find the actual confirmed cause.