Add or edit a floor or level

A floor is a level in a structure that contains spaces. It can be a floor of a building, the basement, levels in a parking lot, or outdoor areas.

Before you begin

Role required: admin

Procedure

  1. Navigate to Facilities > Space Management > Floor.
  2. Continue with one of the following options.
    OptionAction
    To add a floor or level
    • Click New.
    To edit the details of a floor or level
    • Click the name of the floor or level you want to edit.
  3. Fill in the fields on the form, as appropriate.
    Table 1. Level form
    Field Description
    Name Provide a descriptive name for this floor or level.
    Building Select the building that the floor is in.
    Main level Select this check box if this floor is the main level of the building.
    Abbreviation Enter an alphanumeric string to identify the level the floor is on. For example, enter G for garage or 3 for the third floor.
    Assignable area Displays only the area of the floor that is assignable to users.
    Usable area Enter only the area of the floor that is available for the creation of spaces.
    Gross area Enter the total area of the floor, including non-usable and non-assignable spaces.
    Area unit

    Select the unit used for defining the space size: square feet or square meters.

    Note: The Area unit assigned to all spaces must be consistent for the rollup calculations to work properly. See Space roll up calculations.
    Current occupancy

    Displays the number of users currently associated with the space. Calculation is generated using business rules on the Associated User [m2m_fm_user_to_space] table.

    Note: This field depends on the Occupiable option being selected.
    Max occupancy

    Displays max occupancy of the floor based on rollup calculations from the spaces below it.

    Note: This field depends on the Occupiable option being selected.
    Percent occupied

    Displays the percentage of total space occupied on this floor based on rollup calculations from the spaces below it.

    Note: This field depends on the Occupiable option being selected.
    Utilization min Enter a number to define the minimum level of utilization for the floor or level.
    Utilization max Enter a number to define the maximum level of utilization for the floor or level.
  4. Click Save and the Related Links section displays.
    • Show Floor Plan: Click to display a floor plan of the selected floor.
    • View Facilities Schedule: Click to create a facilities schedule blackout and prevent work from being performed in a defined area for a scheduled time period.
  5. The Facility Spaces section displays with a list of spaces that are part of the floor or level. Click New to add a facility space or click a facility space to edit.
  6. Continue with one of the following options.
    OptionAction
    To add the floor
    • Click Submit.
    To update the floor details
    • Click Update.