Add or edit a building

Buildings are assigned to campuses with a unique name, and contain floors or levels, a location, and utilization thresholds.

Before you begin

Role required: admin

Procedure

  1. Navigate to Facilities > Space Management > Building.
  2. Continue with one of the following options.
    OptionAction
    To add a building
    • Click New.
    To edit the details of the building
    • Click the name of the building you want to edit.
  3. Fill in the fields on the form, as appropriate.
    Table 1. Building form
    Field Description
    Name Provide a descriptive name for this building.
    Campus Select the campus where this building is located.
    Floors Enter the number of floors the building has.
    Location Select the location for this building. Define the locations in Organization Management. A good practice is to select a location that is defined at the address, not at the floor level. Floors are defined separately in Facilities Service Management.
    Assignable area Displays only the area of the building that is assignable to users.
    Usable area Enter only the area of the building that is available for the creation of spaces.
    Gross area Enter the total area of the building, including non-usable and non-assignable spaces.
    Area unit

    Select the unit used for defining the space size: square feet or square meters.

    Note: The Area unit assigned to all spaces must be consistent for the roll-up calculations to work properly. See Space roll up calculations.
    Current occupancy

    Displays the number of users currently associated with the space. Calculation is generated using business rules on the Associated User [m2m_fm_user_to_space] table.

    Note: This field depends on the Occupiable option being selected.
    Max occupancy

    Displays max occupancy of the building based on rollup calculations from the spaces below it.

    Note: This field depends on the Occupiable option being selected.
    Percent occupied

    Displays the percentage of total space occupied based on rollup calculations from the spaces below it.

    Note: This field depends on the Occupiable option being selected.
    Utilization Min Enter a number to define the minimum level of utilization for the building.
    Utilization Max Enter a number to define the maximum level of utilization for the building.
  4. Click Save and the Related Links section displays.
    • Show Floor Plan: Click to display a floor plan of the selected floor.
    • View Facilities Schedule: Click to create a facilities schedule blackout and prevent work from being performed in a defined area for a scheduled time period.
  5. Three tabs appear:
    • Levels: List of levels for the building. Click New to create a level or on an existing level to edit.
    • Assets: List of assets associated with the building. Click New to create an asset or on an existing asset to edit.
    • Expense Lines: List of expense lines for the building. Click New to create an expense line or on an existing expense line to edit.
  6. Continue with one of the following options.
    OptionAction
    To add the building
    • Click Submit.
    To update the building details
    • Click Update.