Project Portfolio Suite with Financials release notes

ServiceNow® Project Portfolio Suite with Financials product enhancements and updates in theJakarta release.

Project Portfolio Suite with Financials integrates Financial Management and Project Portfolio Suite (PPS).

Activation information

You can activate the Project Portfolio Suite with Financials (com.snc.financial_planning_pmo) plugin if you have the admin role.
Note: Project Portfolio Suite with Financials is not compatible with Microsoft Project 16.

Browser requirements

If you are using Internet Explorer, version 11 or later (including Edge) is required to use all aspects of the workbenches.

Accessibility limitations

In custom UI pages like Planning Console where Gantt chart is used, few exceptions such as date time picker and timeline task bars are not keyboard accessible.

Localization limitations

Right-to-left languages in custom UI pages are not supported. Alternatively, you can use platform lists and forms.

New in theJakarta release

External dependencies

You can set up a dependency between tasks of different projects. When the dates on a predecessor project change, you can analyze the impact on your project schedule, and accept or reject the changes.

Original planned dates
The original start and end dates of a project and its tasks are being captured when the state of a project changes to work in progress. The tracking of original dates helps a project manager identify the variance in planned dates and actual dates of a project.
Planning console
The overall user experience of Planning Console is improved. Keyboard navigation and actions, such as Copy partial project, Copy project, Add Child Tasks, and Project template are being introduced.
Gantt Print
You can zoom and print the Gantt timeline from the planning console of the Portfolio, Program, and Project Workbenches.
Project Status Portal
Project Status Portal replaces My Gantt. The portal provides the following features:
  • Helps you track the progress of all your projects. The set of projects to be tracked can be derived using any filter.
  • Provides a comprehensive view of all aspects of your projects, with the projects displayed in a report, work breakdown structure (WBS), and Gantt chart.
  • Enables you to share your project reports with different users.
Preferences
The Preferences tab is introduced in the Project form. Using this tab, project managers can view all their project level preferences, and have a better control over their project level settings.
Benefit plan
Benefit plan is introduced to estimate the financial benefit of investing in a demand or project. A project or a demand can have one or more benefit plans, each with different time-spans, period values, and fiscal goals. Benefit plan is also used in the NPV (Net Present Value) and IRR (Internal Rate of Return) calculations.
Score
To compare demands/projects/ programs with the other demands/projects/programs, system calculates a score for the demands/projects/programs entities. By default, a score is calculated based on cost, return on investment, and risk, but users are allowed to configure the formula for score calculation.
Ranking
Ranks are introduced to prioritize demands and projects for their approval and execution within a portfolio. Portfolio managers can rank demands and projects in their portfolio, based on score, currency or numeric attributes, or manual adjustment.
NPV and IRR
NPV and IRR calculations are being done for projects based on cost and benefit plans data.
Resource Management
  • In addition to hours and FTE, you are enabled to request resources in terms of person days. All the resource reports also provide options to view details in terms of hours, FTE, or person days.
  • The existing Calendar UI has been replaced with a new Calendar UI, which provides a better way for users or resource managers to view resource allocations. The Show soft allocations property is introduced, using which an administrator can configure to show soft allocations in the Calendar UI. Prior to this release, soft allocations were not shown in the Calendar UI.
  • When a project is extended, using the Extend resource plan option, you can extend the date of an allocated resource plan and allocate resources for the extended period. For more information, see Extend a resource plan.
  • Resource managers are allowed to reserve a portion of their team capacity for operational work using the Create New Operational Plan feature. Resource managers can create resource plans for generic categories (such as KTLO, admin work), allocate time for unplanned work, and use the remaining time for project work. For more information, see Create an operational resource plan.
  • The PPS Resource [pps_resource] role is introduced to differentiate PPS users from all other users in the system. Only users with the PPS Resource role are considered for resource planning, and only users or groups with the PPS Resource role appear in resource plans. By default, the PPS Resource role is added to the Project User [project_user] and Demand User [demand_user] roles.
  • The Resource Management data model has been enhanced to improve performance and reporting capabilities. The Resource Allocation Daily [resource allocation daily] table is introduced to store all the resource allocations at a granular level. The Resource Aggregate Daily [resource_aggregate_daily], Resource Aggregate Weekly [resource_aggregate_weekly], and Resource Aggregate Monthly [resource_aggregate_monthly] tables are introduced. These tables store the aggregated values (such as capacity, allocated hours, confirmed hours) of every user on a daily, weekly, and monthly basis respectively.
Idea submission
Previously, a requester was able to submit an idea using service catalog. In this release, a requester can edit the idea as long as it is in the submitted state.
Project Diagnostics
If date calculations in a project seem to be incorrect, you can use diagnostics to find if a project is corrupt.
Project diagnostics lets you identify corrupt data in a project, such as tasks with invalid parents, tasks without top tasks, invalid relations, or cyclic relations in a project.
Agile Development
For information about the enhancements in Agile Development, see the Agile Development release notes.
Release Management
For information about the enhancements in Release Management, see the Release Management release notes.
Time Cards
For information about the enhancements in Time Cards, see the Time Card release notes.

Changed in this release

  • Project Management:
    • Project Status Portal replaces My Gantt. It provides enhanced functionality over the My Gantt feature.
    • The field Update actual effort from time card in Preferences tab on the project form replaces the time card property Update the task’s ‘Actual effort’ based on the hours entered in the time card in Time Card application. If the field Update actual effort from time card is set to Yes on a project record, the Actual effort for the project is updated using the totals for the time worked from the approved time cards reported against the project and its tasks.
  • Demand Management: The Expected Start label is renamed to Start date.
  • Resource Management:
    • The Average Daily FTE Hours property is renamed to Average Daily FTE Hours/Hours Per Person Day.
    • The Actual Hours and Actual Cost on a resource plan are updated when the associated time cards are approved and if the time sheet policy Update actual hours and cost in resource plan is set to true.

Removed in this release

  • The ITIL role is removed from all the PPS roles. Prior to this release, a few PPS roles were inheriting the ITIL role. This created licensing and compliance issues for customers because the ITIL role was assigned without their knowledge.
    Note: The ITIL role is not removed from existing customers who have already inherited the role.
  • The Resource Events [resource_events] table is removed. The Resource Allocation Daily [resource_allocation_daily] table replaces the Resource Events [resource_events] table.
  • The field Generate time cards for top task only is deprecated. The functionality is available through the Allow time card reporting on field on the Preferences tab.
    Note: The field Generate time cards for top task only may be visible if the form was configured to add this field in the previous release.