Best Practice - Incident Resolution Workflow The Best Practice - Incident Resolution Workflow provides an ITIL-based workflow to power the resolution of incidents. Incident resolution guidelines suggest that instead of closing the incident, the service desk sets the incident state to Resolved. This state provides a mechanism to verify that the caller is satisfied with the resolution and agrees with closing the incident. This workflow is automatically activated on instances.Note: Use this plugin to build a workflow (it does not install a workflow). Figure 1. Incident resolution workflow Resolve incident Users with the itil_admin role have the capability to resolve as well as close incidents whereas users with the itil role have the capability to resolve incidents with no option to close. Users with itil role sees a Resolve Incident button toward the top of the form as well have the option to select Resolved from the State choice list.Figure 2. State choice list Incident closed email notification If an incident is closed, an email notification is sent to the ESS user.Figure 3. Incident closed email notification Reopen incidents Closed incidents are read-only for non-administrators. Incidents can only be reopened by users with the admin role. Users with the itil role cannot reopen closed incidents. ESS users have a Reopen Incident button on resolved Incidents. Required fields When an Incident state is set to Resolvedor Closed, the Close code and Close notes fields display on the incident form. The service desk is required to select a close code and enter close notes detailing how the incident was resolved.Note: If custom incident forms have been created, the Close code and Close notes fields may need to be added manually. Figure 4. Closure information Resolve incident email notification When an incident state is set to a Resolved, an email notification is sent to the caller. If the caller is satisfied with the resolution, no action is required on behalf of the caller. The platform automatically closes the incident after 24 hours. If the caller is not satisfied, the caller can click the link in the email notification to reopen the incident. This opens a reply email message to reopen the incident. The user can add additional remarks to the email reply if necessary. The resolved incident is automatically reopened and displays an In Progress state. Auto-close in 24 hours If the incident state is Resolved, and the caller has not emailed any feedback within 24 hours, the incident is auto-closed by a scheduled job. No information is added in the Closure information fields. The duration of the auto-close function can be modified. Caller closes incident When a caller closes an incident, the following actions occur. A message with a link to the incident appears. A business rule automatically sets the Close notes and the Close code field values. Change the duration of the incident auto-close function You can set a system property to change the duration of the incident auto-close function. Before you beginRole required: admin Procedure Navigate to System Properties > UI Properties. In the Number of days (integer) after which Resolved incidents are automatically closed. Zero (0) disables this feature. property, enter a number of days. Click Save. What to do nextUpdate the resolved incident email notification text to reflect the new duration. Update the resolved incident notification template You can modify the contents of the email template used to generate the notification that an ESS user receives when the service desk resolves an incident. Before you beginRole required: admin Procedure Navigate to System Policy > Templates. Select the incident.ess.resolve template. Manually update the template content. Click Update.