Add a software reclamation rule

You can add a reclamation rule to aggregate usage records and identify unused software. Reclamation rules aggregate usage over a period of time and specify a minimum number of hours the software must be used before being flagged for reclamation.

Before you begin

Role required: sam_admin

About this task

To avoid purchasing additional software rights for products with rights already allocated that are not being used, or that are not being used frequently enough to justify the allocation, you can use reclamation rules to reclaim those software rights to be freed up and allocated elsewhere.

Monthly usage details (last used, and total usage time) are imported to the Software Usage list for products being monitored through Microsoft SCCM 2012. Only usage data for products associated with a reclamation rule are imported.

Reclamation rules are configured to specify a period of time the software must be used before being flagged for reclamation.

If you configure the reclamation rule to notify the user, the user has a chance to respond with approval during the process of reclamation. If no response is received during a specified period of time, the software rights are automatically reclaimed. If the user declines approval, it becomes the responsibility of the manager to approve or decline the reclamation.

Procedure

Navigate to Software Asset > Administration > Reclamation Rules and create a new record (see table for field descriptions).
Note: You can edit the software members of the Software Products list once the reclamation rule is created.
Table 1. Reclamation Rules form
Field Description
Name Specify a unique name for reclamation rule.
Notify user If checked, the user assigned to the hardware on which the software is installed is contacted via email requesting permission to remove the software.
Days before auto-reclamation Number of days after which, if no response is received from the user, the software is automatically reclaimed.
Usage Condition
Aggregate usage by Choose the time period over which to aggregate usage information.
  • Last month
  • Last 2 months
  • Last 3 months
  • Last 6 months
Total hours used Specify the amount of time the software must be used to avoid being reclaimed.