Track the portfolio

After you complete financial planning, you can start tracking the progress of the portfolio. The portfolio tracking view displays only the selected demands and projects in the portfolio.

Before you begin

Role required: it_portfolio_manager

About this task

Once the financial planning is complete, the Track Portfolio action in portfolio workbench is enabled to start tracking the progress of the portfolio.

Procedure

  1. Navigate to portfolio workbench, and open the portfolio which you want to track.
  2. Select the fiscal year from the Fiscal Year choice list and click Track Portfolio.
  3. Right-click a project or a demand in the timeline view and select:
    • Edit to edit the project or the demand.
    • Planning Console to open the project planning console. The option is available only for the projects.
    • Status Report to open the most recent project status report. The option is available only for the projects.
  4. View the most recent status such as overall health, schedule, cost, resources, and scope of all selected projects in the portfolio in the Project KPI tab.
  5. Review these charts:
    • Cost (Planned vs. Actual) to track the actual costs from all selected projects in the portfolio compared to the planned cost.
    • Resource (Allocated vs. Actual) to track the actual resource time spent on all project tasks versus the resource hours allocated to execute the selected projects and demands in the portfolio.
  6. Use the Risks, Issues, and Changes tabs to see the risks, issues, and the project change requests across all selected projects in the portfolio.

What to do next

Forecast the budget for portfolio.