Project Status Portal

Project Status Portal helps you track the status of your projects. It enables you to share your project status report with executives and other stakeholders.

Creating reports and sharing them through email is time consuming. Using this method to track and manage reports can be complex for project or program managers. Each time a report is required, you must obtain the project status from the project managers, collate the reports containing the status to be reported, and then email the report for review.

Project Status Portal provides a comprehensive view of all aspects of your projects. The Summary view displays key information (such as percentage complete, dates, and portfolio), the Timeline view displays a work breakdown structure (WBS) in the Gantt format, and the top tile displays key performance indicators (KPIs) across all the selected projects. The portal enables you to:

  • Derive the set of projects to be tracked based on a filter criteria.
  • Drill down through a specific project and review it in terms of cost, resource, schedule, and scope.
  • Share a project report with users who have the it_project_user role.
    Note:
    • Project Status Portal replaces the My Gantt feature.
    • Project Status Portal is based on Service Portal, which enables you to configure, customize, and extend per your project requirements and organizational workflow. See the Service Portal documentation for more information.

Project Status Portal comprises the following sections:

Header

The Project Status Portal header provides actions, enabling you to edit a report and share it with different users.

Cards

All projects
The All projects card displays the total number of projects in your project report. It also displays the total cost associated with the projects.
Projects overbudget
The Projects overbudget card displays the total number of projects that have crossed their allocated budget. It also displays the total cost associated with all such projects.
Projects behind schedule
The Projects behind schedule card displays the total number of projects that are running behind the planned schedule. It also displays the total cost associated with all such projects.
Projects with high risks/issues
The Projects with high risks/issues card displays the total number of projects that are high in risk or consist of many issues. It also displays the total cost associated with all such projects.

Summary

The Summary view displays important details of your projects at a high level.
Note: You can also customize columns displayed in the Project Status Portal page. For more information, see Configure Project Status Portal.

Timeline

The Timeline view displays the WBS in the Gantt view. The WBS provides an overview of all your projects, with the tasks and subtasks nested within the projects. For more information about the WBS, see Work breakdown structure (WBS). The Gantt view provides an overview of projects using graphical elements, such as lines and bars to show dependencies and lengths of tasks. For more information, see Gantt chart.

You can also add or edit columns in the Timeline view. For more information, see Configure Project Status Portal..