Allocation Setup stage

The Allocate Setup stage allows you to assign expenses to accounts and segments.

On the Allocation Setup page, the sub-buckets that you created appear in the left pane, except for sub-buckets that you excluded from the cost model. The segments and their accounts appear in the middle pane, in the hierarchy that you defined in the data definition stage. The summary in the right pane provides a breakdown of how the expenses are assigned to accounts in each segment.

In the Allocation Setup stage, you can:
  • View bucket contents and split buckets into smaller buckets, if necessary.
  • Create and modify rollups to specify exactly how expenses are applied to higher-level segments in the hierarchy.
  • Assign expenses to accounts.
  • Review assigned expenses and revert bucket assignments if necessary.
  • Filter the allocation setup segment account by amounts greater than, lesser than, or equal to a certain value.
Figure 1. Setting up allocations on the workbench
Setting up allocations on the workbench

Basic allocation setup

This feature helps you to use allocation setup with ease especially while dealing with large accounts and allocation rules.

Configure basic allocation setup parameter to open the allocation setup UI in a lighter mode. Enabling basic allocation setup helps you to open the allocation setup page faster with minimal information, without having the UI loaded with the amount previews along with the accounts. Information in basic allocation setup is fetched only on demand.

Functionally, with basic allocation setup you can do all functions as in the regular allocation setup UI, where the primary purpose is to allocate bucket accounts and define rollup allocation rules. The icon indicators for buckets and rollups guide you when rules are defined in basic allocation setup.

With this parameter enabled, you cannot view the following:

  • The amount preview displayed in each of the accounts.
  • The summary chart in the right pane.
  • The See relationships link in the accounts. However, you can view the accounts that each account rolls up to, on demand, in the Accounts Rolling Up tab in accounts popup.

Allocation setup logs

Click the Configuration tab to enable debug and view the allocation setup logs.

Click the allocation setup logs ( Allocation setup log icon) icon on the right pane of the Allocation Setup page. Allocation setup logs are categorized into segment rollup errors, account rollup errors, and bucket allocation errors listed in the choice list to help identify the missing amount during allocation and to categorically point out the incorrect rules and allocation issues. This segregation helps to resolve the allocation issues quickly.

Clicking the Troubleshoot Errors/Warnings link opens up a web page that gives a report of invalid rules and metric weight maps, and invalid accounts because of which the amount could not be allocated. The error log report helps you to identify the cause and provides a resolution to troubleshoot the errors.