Record GRC audit observations - Legacy

The Audit Observations related list on the Audit record can be used to record any information uncovered in the audit process.

About this task

Remediation tasks can be generated directly from audit observations. For instance, the audit observation There is no process around off-boarding can lead to the remediation task Define off-boarding process.

Using the Related Items tool, audit observations can be related to any task on the platform by explicitly defined relationships.

Procedure

  1. Navigate to GRC > Audit.
  2. Select the appropriate audit instance.
  3. In the Audit Activities related list, click New.
  4. Relate audit observations to any task on the platform by explicitly defined relationships.
  5. Fill in the fields on the form, as appropriate.
    Table 1. Recording Audit Observations
    Field Input Value
    Number An incremented identifier for the audit activity.
    Requested By A reference to the user who requested the audit activity.
    Requestor Reference A reference to a record in a third party system where the requester may be tracking the requirement
    Opened By A reference to the user who created the audit activity.
    Opened A date-time stamp for when the audit activity was created.
    State A choice list for status of the task:
    • Pending
    • Open
    • Work in Progress
    • Closed Complete
    • Closed Incomplete
    • Closed Skipped
    Assignment Group A reference to the group assigned to perform the audit activity.
    Assigned To A reference to the user assigned to perform the audit activity.
    Closed A date-time stamp for when the audit activity was closed.
    Closed by A reference to the user who closed the record.
    Short Description A short description of the audit activity.
    Description A more detailed description of the audit activity.
    Work Notes A journal field for recording work performed on the audit activity.