Establish profile scoping for risks

Understanding how various parts of the organization are related to each other provides a more comprehensive risk assessment process. Stakeholders can discern how risks in different parts of the organization and at different levels of the organization impact each other. The scoping of profiles is permitted in each of the GRC applications, but the GRC Workbench, which provides a visual presentation of those dependencies, is only activated for use with Risk Management.

What is Profile Scoping?

Profile scoping provides a way to allocate risks and controls at different levels. Profile scoping involves the following elements:
Profile Classes
Profile classes allow GRC managers to separate profiles for better distinction. For example, Business Service Profiles, Department Profiles, Business Unit Profiles, and the like. Reports can be filtered to define relationships between the different profile classes. A profile class defines what a profile actually is. Profiles can belong to many profile types but a profile can have only one profile class (for example, Business Service).
Profile classes can roll up to each other, leading to the development of the dependency model. See What is GRC dependency modeling and mapping?
Profile Types
Profiles types are dynamic categories containing one or more profiles. Business logic automates the process of creating and categorizing any profiles in the system that meet the profile type conditions. Profile types are assigned to policy statements, which generate controls for every profile listed in the profile type.
Profiles
Profiles are the records that aggregate GRC information related to a specific item. Each profile is associated with a single record from any table in the instance. Profiles cannot be created for items that do not have a record in a table in the platform.

Who uses Profile Scoping?

  • Policy and compliance managers use profile scoping to create a system of internal controls and monitor compliance.
  • Risk managers use profile scoping to monitor risk exposure and perform risk assessments.

Example of Profile Scoping

In this scoping example, the profile types contain the following profiles:
  • Global Office Locations
    • Los Angeles Office
    • New York Office
    • Berlin Office
  • North American Office Locations
    • Los Angeles Office
    • New York City Office
  • European Union Office Locations
    • Berlin Office

How do profiles relate to Risk Management?

Profile scoping provides a systematic assignment of policy statements to controls and maintains relational and hierarchical connections between those controls. Profiles and profile types can be a many to many relationship. Profile types are the high-level categories and profiles are the individual items that can be associated to the profile type.
In this Policy and Compliance scoping example:
  • policies and policy statements are assigned to profile types
  • controls are created based on the profiles and associated policy statements
Note: Policy statements can be created without a policy, but must be assigned a profile type. Controls can be created without an associated policy or policy statement, but must be assigned to a profile.