Create a time card Time cards can be created automatically or manually. Before you beginRole required: timecard_user About this task Automatic: Use the following options to automatically generate the time cards: By updating task: Configure time cards to be created when a user updates a task record. This behavior is controlled by a time card property that is set to false by default. In Project Task, Incident, Problem, and Change records, the Time worked field does not appear by default and must be added to the form. By scheduled job: Configure time cards for the project tasks to be generated automatically for users through a scheduled job. Only the admin can configure a scheduled job. Note: Time cards cannot be created automatically when you use the mobile interface. Use the desktop interface if you want to use the automatic time card feature. Manual: Create a time card for each task and enter the time manually. Procedure Create the time card with one of these options. OptionSteps From the time card list Navigate to Time Sheets > My Time Cards > All. Click New. From a time sheet related list Open the time sheet that you want to create the time card for. Click New in the Time Cards related list. From a time sheet related link Open the time sheet where you want to create the time card. Click any of the following related links: Generate Time Cards: This option generates the time cards for all project tasks assigned to the user for the time sheet week. With this option, time cards are generated only for the project tasks that are in progress or planned in that week.Note: The level at which the time cards are generated using this option (i.e. at project level or task level) is determined by the Generate time cards for top task only field on the project form. Copy from previous time sheet: This option copies all the time cards (for project and non-project tasks) from a selected time sheet. Note: When using the related links for creating time cards: If a time card exists for a project task for the time card week, a duplicate time card is not created. Time cards are generated only for those project tasks that are in progress or planned in that week. On the form, fill in the fields. Table 1. Time card form Field Description Week starts on Starting date of the week that the time sheet is created for. The field is automatically filled.Note: The time card property What day should time cards start on, default is Sunday controls the start day of the week. State Current state of the time card. All new time cards begin in the Pending state.Default states: Pending, Submitted, Approved, Processed, and Rejected. Category Type of task that the time card is created for. Task Task that the time card is associated to. User Name of the user that the time card is created for. Remaining effort Amount of work time left for the planned task. Remaining effort is the remaining effort in the planned task table and is calculated as: Remaining effort = Planned effort - Actual effortNote: The field is not available on the time card form by default. Configure the form to add this field if required. Click Submit. Result The time card is created for the selected time card period. If the time sheet for the week does not exist, a time sheet is created for the time card week. For the time cards generated using Generate Time Cards related link or a scheduled job, the level at which the time cards are generated is determined by the Generate time cards for top task only field on the project form. If it is set to true, all the time cards for the planned tasks are generated for the top task only i.e. at the project level. If it is set to false, separate time cards are created corresponding to each planned task in the project. What to do nextAfter the time card is created, the hours for that task can be incremented automatically from the Time worked field in the task record. The time card property Auto-fill a user's time card with time from their 'Time worked' entries controls the way the time is updated in the time cards. the property is set to false by default. If automatic updates for time worked are not configured, the user must be manually update the time card. Copy from a previous time sheetAnother option for creating time cards is to copy them from an existing timesheet, which copies all the time cards (for project as well as non-project tasks) from a selected time sheet.Auto-generate time cardsAs an admin, you can configure a scheduled job to generate time cards automatically for project tasks assigned to time card users.