Stock rules

Stock rules are defined criteria stating that when inventory of a particular asset in a particular stockroom reaches a specified threshold, a certain number should either be transferred from another stockroom or ordered from a vendor.

For example, a specific model of computer keyboard reaches an inventory of 10 in a particular stockroom and, because a stock rule is in place, a transfer order is automatically created to transfer 50 from a different stockroom. Because there can be multiple assets of a model within a stockroom, stock rules enable you to check all assets fitting the criteria and view a total count.

There are two restocking options:

  • An email can be sent to the stockroom manager (user identified in the Manager field on the stockroom record) to place a vendor order. A task is also automatically created for the stockroom manager.
  • A transfer order can be generated automatically to restock the item from another stockroom.

Stock rules consider existing transfer orders and do not create additional transfer orders if replenishment is already in progress.

A scheduled job named Stock Rule Runner runs once per day to create the restocking transfer orders, send email messages to stockroom managers, and create tasks for stockroom managers. You may need to activate the Procurement application to configure and use this scheduled job.

Note: If restocking is in progress, the system does not create duplicate email messages or duplicate transfer orders.