Manage rota

You can add extra coverage, specify extra times for when a rota is active, and schedule time off.

Before you begin

Role required: rota_admin or rota_manager

Procedure

  1. Navigate to On-Call Scheduling > On-Call Calendars.
    The on-call calendar displays.
  2. Select the group whose on-call calendar you would like to view using the Settings ( ) icon.
  3. Click the rota name and navigate to Actions > Manage rota.
    The Manage Rota pop-up window is displayed.
  4. Select one of the following options from the Actions drop-down list, as appropriate.
    OptionDescription
    Provide coverage Select details of the member who will provide on-call coverage for another roster member. The following options appear when you select this option:
    • Roster: Select one or more roster for which the member will provide coverage.
    • Member: Select the member to provide extra coverage.
    • Shift start: Select the date from which the coverage will start.
    • Shift end: Select the date on which the coverage will end.
    • Repeat until: Specify an end date until which the coverage repeats itself.
    Specify extra time Specify extra coverage for the selected rotation. The following options appear when you select this option:
    • Rota: Select the rota for which you want to specify extra time.
    • Shift start: Select the date from which the extra time will start.
    • Shift end: Select the date on which the extra time will end.
    Schedule time off Specify the group member who will take scheduled time-off during the selected time frame. The following options appear when you select this option:
    • Member: Select the member who will take time-off.
    • Starts: Select the date and time from which the time-off period will start.
    • Ends: Select the date and time on which the time-off period will end.
    • All day event: Select if the time-off period is a total of one working day.
    • Suggest cover: Select the name of the rota member who you would like to provide cover in your absence.
    • Note: Add notes if any.
  5. Click Schedule to schedule the update.