HR Profile HR profile records store confidential employee data, such as name, personal contact information, email addresses, employment history, and contacts. HR profile records enable the organization to access and track employee information throughout the period of employment and beyond. HR profile records are associated with user records, but unlike user records, HR profile records are stored confidentially and are not publicly viewable. Organizations can use an integration method to populate or synchronize HR profile records from their employee database. Workday integration is available. Besides basic user information that is also in the user record, the HR profile includes the following sections and related lists. Table 1. HR profile sections Section or related list Description Employment Information Information such as employment status and type of employment, employee number, and start and end dates. Contact Information Information such as address, phone number, personal email address. Some field values are copied from Workday when that integration is being used. Related Links:Show employee org chart Click to view the organization chart of the employee. Note: This only displays if the HR Service Portal is installed and the user has access. View Manager Profile Click to view the HR profile of the manager of the employee. The following related lists are automatically populated. HR employees with the proper permissions can view and edit these records. Users can update their emergency contacts. Beneficiaries A list of beneficiaries associated with the employee. Click New to create a beneficiary. Who is covered A list of people who are covered under the benefits for the employee. Emergency Contacts A list of the employee emergency contacts. One contact in the list is designated as the primary and others can be entered as alternates. Direct Reports List of the employees who report directly to the user. Colleagues List of other employees who have the same manager as the user. Cases Open HR cases for the user. HR profile and HR case securityBecause HR profile information is sensitive and confidential, the System Administrator [admin] cannot view it. The same is true for some of the information in HR cases and HR tasks.Customized profile informationAs part of designing the HR processes, you can customize the way HR profile information is processed. Keep in mind that some of the fields that appear are referenced from the User [sys_user] table.Create or modify an HR profileEmployees can directly edit some information in their HR profile, such as emergency contact information, but they are restricted from editing certain fields. If employees want to change information that they are restricted from editing, they must submit a general request to HR for the changes.UsersThe HR User directory is a view of the corporate user directory with HR case information in a related list.ContactsYou can add contact information to an HR profile and specify who to contact in an emergency through the Contacts module or related list. Create or modify a beneficiaryYou can create, add, or modify an employee beneficiary using the Beneficiaries module.Who is coveredYou can create, add, or modify who is covered under an employee benefit plan using the HR Health Benefits module.Create or modify a health benefitYou can add or modify a health benefit for an employee using the Health Benefits module.Create or modify Life, AD&D insurance benefitsYou can add or modify an insurance benefit for an employee using the HR Benefits module.Create or modify a retirement benefitYou can add or modify a retirement benefit for an employee using the Retirement Benefits module.Create or modify disability insurance benefitsYou can add or modify a disability insurance benefit for an employee using the Disability Insurance Benefits module.Generate HR ProfilesFor new customers using HR Service Management, you can create an HR profile for multiple employees using conditions and criteria.Create or modify an employee direct depositYou can add or modify an employee direct deposit using the Direct Deposit module.