Select documents from the UCF download that you want to import into the GRC tables.
Your import selections go through an approval process before the system moves the
documents into GRC tables.
The UCF Authority Documents screen appears, showing all the downloaded
documents as cards in the left column.
To view the details of a document, click anywhere in the card.
The selected card is outlined in blue. A document counter at the top of the
left column indicates the number of document cards displayed and also
functions as a reset button for the filter and search box. The citations and
controls associated with the selected document card appear in the detail
pane on the right. The current version of the UCF document appears in the
Released Version field and is expressed as
Qx YY - Final, where Q is
the current quarter, and YY is the current year.
Type a string in the search box to filter the cards by values in the documents'
You can search on these UCF fields from the Details pane:
- GRC import status
- Impact Zones
For example, a string search for us federal trade
displays a document that contains US Federal Trade
Commission in the Originator
To clear the search field, click the counter at the top of the left
Click the arrow in the search field to display the authority document
In the filter that appears, click a group heading to expand the section.
Each group is a field from the document header. The numbers in parentheses
show the count of UCF documents in each group.
To filter the list by document status, select an option from the GRC
Update Status section.
This list displays these document states:
- Up to date: Documents you have imported that
are currently up to date in your system.
- Not imported: Available documents that you
have not imported yet.
- Update available: Documents you have imported
for which updates are available.
To filter the list by documents in similar categories, click a value in one or
more of the groups provided.
Click one or more field values to filter the list and display the matching
document cards in the left column.
The system applies the following operators to multiple filters:
- Filters within the same group or between groups have an
- Filters in the authority document filter have an
AND relationship with a string in the
Click Reset to clear the selections in the authority
document filter, or click the counter above the left column.
Select the check boxes in the cards for the documents you want to import into
A counter on the Update GRC button shows the number of
cards currently selected.
Click Update GRC.
The system displays an import dialog box that lists the requested documents
and advises you if approvals are required for this request. The dialog box
indicates if a selected document contains super controls. A
super control is any control shared by two or more authority documents. When
you import a document with super controls, GRC updates those controls for
all authority documents that use them.
Click Submit to initiate the approval process.
When the request is submitted, the dialog box lists the approval status of
each document you have selected. If a document was previously requested but
has not yet been approved, GRC marks it Awaiting