||All policies start in Draft state. In this stage, all
compliance users can modify the policy and policy statements.
||The owner, owning group, and reviewers can modify the policy and policy statements and
send it on to the next state.
||The policy is read only in this state. Approved policies move forward to the
Published state. Unapproved policies move back to
Review. If no approvers are identified on the policy form, the state
is skipped and published without an approval.
||Approved policies are automatically published to a template-defined KB. Once a policy
is published, it remains in a read-only state. The Valid to field on
the policy form defines how long the policy is valid. When a policy is no longer valid, it
is automatically sent back to Draft state.
When a policy reaches
the end of the Review state and is Approved
for publishing, it is automatically published to the GRC knowledge base (as defined in the . The article template field on the policy form
defines the style of the published policy.
||The KB article is removed when a policy is put into a Retired