||Name of the asset as it appears in record lists.
Automatically set when asset is created, based on
Asset Tag and
||Model grouping of the asset. Based on the model category
selected, the asset can be linked to a configuration
||Specific product model of the asset.
||CI automatically created when this asset is created. The
name that appears in this field is based on Model
category and Model.
Point to the reference icon () to see the configuration item details inherited
from the asset record.
||Number of items this asset represents. An asset always
has a quantity of one unless one or more of these points are
- It is a consumable. Quantity is unrestricted because
consumables are tracked in groups.
- It is pre-allocated. Quantity is unrestricted when
Model category and
Model are defined and
Substate is set to
- It has no model and no model category.
||Alphanumeric information assigned by your organization to
help track the asset.
||Current state of the asset, such as On
order or In
||Current stockroom in which the asset is physically
||Person for whom the asset has been ordered. This field is
visible when the asset state is On
||Person using or primarily responsible for this item. This
field is visible when the asset state is In
||Person who maintains the asset. This can be different
from the person in the Owned by
||Person who has financial ownership of the asset. This can
be different from the person in the Managed
||Parent asset of the asset. For example, a monitor or
peripheral can have a workstation as their parent asset.
When a parent link is defined, the fields related to
assignment and state of the child assets is set to read-only
and are populated based on the parent assignment and state
fields. For more information, see Bundled models.
||Asset group, for example, base, hardware, license, or
||Serial number of this asset.
||Current substate of the asset. The available substate
settings depend on the state selected. For example, the
Retired state contains the
Donated, and Vendor
||Current physical location of the asset.
||Department to which the asset belongs.
||Company or organization to which this asset
||Date on which the asset was assigned to a user.
||Date on which the asset was installed.
||Information about the asset that would be helpful for
others to know.
||Purchase order under which the asset was
||Date on which the asset was received.
||Requested item to which the asset is linked.
|Purchase order line
||Purchase order line item to which the asset is
||Receiving slip line to which the asset is linked.
||Invoice under which the asset was billed.
||Price at which the asset was purchased.
||Vendor from which the asset was purchased. For assets
automatically created from purchase orders in Procurement,
the default value of the Vendor field
is the vendor specified on the purchase order.
||Date on which the asset was purchased.
||Date on which the asset was ordered.
||Date on which the requested item record was opened. The
system automatically populates the field when a request line
||General ledger account number with which the asset is
||Group financially responsible for the asset.
||How the asset was acquired. Base system choices are
For assets automatically
created from purchase orders in Procurement, the default
value is Purchase
||The type of expenditure.
- Capex: Capital expenditure is a one-time
expenditure, where the value is realized over the
years. For example, a photocopier.
- Opex: Operational expenditure is an on-going
expenditure. For example, toners for the
||Text explaining why the asset is being retired.
||Organization that receives the asset when it is
||Value of the asset when it is retired. For example, if
the asset is donated, the value used when reporting
||Scheduled date on which the asset is retired.
||Actual date on which the asset was retired.
||Depreciation method that is applied. Base system choices
are Declining Balance and
Straight Line. The depreciation
value is defaulted from the associated Model.
|Depreciation effective date
||Date on which the specified depreciation method
||Estimated value of an asset at the end of its useful
life. This value must be less than or equal to the Cost of
||[Read-only] Number of days that have passed since the
||[Read-only] Value in the Cost field with the depreciation
|Covered by Fixed Asset
||List of all fixed assets that contain the asset. To add
the asset to another fixed asset, double-click in the
Fixed asset column, click the
reference lookup icon (), select an
asset, and click the green check mark.
||Name of the lease contract that applies to the
||Expiration date of the asset warranty.
||Group managing the contract covering the asset.
||Person managing the contract covering the asset.
|Entitlements tab (available for
||Software asset license entitlements associated to the
Entitlements tab (available for software
||Condition that a configuration item must satisfy to be
granted entitlement for this license (available for software
||Software license entitlements associated to the
Entitlements tab (available for software
||Condition that a user item must satisfy to be granted
entitlement for this license (available for software
||User license entitlements associated to the
||Work notes are updated for the following cases:
- Updates to Assigned To,
Reserved fields of asset.
The columns for these fields are audited by default
and any update is recorded in the work notes.
- Work notes for hardware and software assets are
updated when asset is received by a purchase order
and transfer order. These work notes help in
tracking life cycle of the asset.
| Related links
||Click to calculate the depreciation amount and residual
|Delete Assets Only
||Click to delete the assets and not the associated