You can distribute reports to provide business information to other users and
stakeholders. You can add reports to homepages or dashboards, publish to the internet, schedule
email distribution of PDFs or the URLs of published reports, and share reports with individuals or
Watch the following video for an overview of distributing reports.
Report access control
You can control who sees reports by applying a security state. You can make reports:
- Globally visible to all users
- Visible only to you if you are the report creator
- Visible to one or more specific users
- Visible to one or more specific groups
Sharing by user, group, or role, is the primary method of sharing reports. You can use access
control lists (ACLs) to control access to the underlying table or database view data. List
reports require the reporting user to satisfy ACLs on the target data to view records in the
list. Users without sufficient permissions see filtered list reports.
ACLs for a table do not propagate to database views based on that table. Database views
require separate ACLs. For more information, see Database views
Reports that present aggregate data, such as pie or bar reports, do not require the user to
satisfy target table ACLs to view the report. These reports are not filtered based on security,
but some on-query business rules defined for the target table filter the report results. ACLs
are required to view the list of records when you select a portion of a report visualization. If
you have access to a report but not to some of its records, you do not see those records in
drilldown or as a list. They are included in visualizations of data, however.
If a user saves global report as a group or personal report, the ServiceNow platform copies the report rather
than changing its security state. Copying the report enables users who cannot create their own
global reports to modify a global report, and then save a personal version of the report.
If a user opens a personal report and tries to save it as a group or global report, ServiceNow changes the security state rather
than copying the report.