By default, UCF authority documents selected for import or update require approval
before GRC can move the data into the appropriate tables.
When an administrator submits a UCF document request, the system sends email
notifications to all members of the GRC Approvers group and creates an approval
task. Only one member of the group is required to approve or reject a UCF request.
The GRC Approvers group contains members with the grc_admin or
When a request is approved, the system updates GRC appropriately. Depending on the
size of the UCF document, this process can take several minutes. The system notifies
the requester by email when the update is complete, and the data is ready for use.
If the update request is rejected, the system sends the notification
A system property determines whether or not an approval is required for UCF imports.
Navigate to Automatically approve all
GRC update requests. By default, this property is set to require
approvals. To make approvals automatic for all requested UCF imports, select the
Yes check box.
and locate the property named
Note: The download process overwrites all UCF documents in the staging tables,
including those awaiting approval. For this reason, the system prevents you from
downloading new versions of UCF authority documents either manually or
automatically if you have pending approval requests for GRC updates. To proceed,
you must approve or reject all pending requests before the system can download
new authority documents.