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Create an archive rule

Create an archive rule

The System Archiving application includes several sample archive rules that illustrate the archive features.

About this task

Note: The sample archive rules are not intended as best practice and are inactive by default.


  1. Navigate to System Archiving > Archive Rules.
  2. Click New.
    Archive Rule form
  3. Fill in the fields as appropriate.
    Table 1. Archive Rule form
    Field Description
    Name Required. Enter a unique name that identifies the rule. Since this is the display field for archive rules, references to archive rules display the name you enter here.
    Table Required. Select the table containing records to archive. There can only be one archive rule per table. If there is an existing archive rule for a table, the table no longer appears as an option on the archive rule table list.
    Active Select this check box to enable the archive rule. Clear the check box to disable the rule. ServiceNow recommends leaving your archive rules inactive until you calculate an estimate of the number of records the rule affects and verify that rule behaves as expected.
    Description Enter a description of the archive rule.
    Conditions Required. Select the fields and values that must be true in order for the archive rule to run. Typically, you would archive inactive records older than a certain date.
    Parent Select an existing archive rule on which this rule depends to run. This archive rule only runs when the parent rule also runs.
  4. Click Submit.