Publish a report to create a URL that anyone can use to access the report, including
people who are not ServiceNow users.
When a person visits the URL, the report is generated using current data.
There are limitations to what users see when they follow the publish URL for a
- Data that is visualized as a graphic report and not limited by business
rules is always visible in published reports. Graphic reports are all
reports except for list reports.
- Published list reports are governed by ACLs and users cannot see records for
which they do not have access. Recipients of the published list report URL
are prompted to log in to the instance. Recipients outside of your instance
are not able to see list report data.
- Published reports cannot be modified from their published report URL. Users
must open a report in the instance to modify it.
, click the arrow next to the
Users with the admin or report_admin role can see if a report has been published.
Navigate to Save
open the Report options menu. If the menu has the Publish
option, the report is not yet published. If the menu has the
option, the report has been published.
make a report available only to logged in users, set its
Sharing setting to Everyone,
but do not publish it.